Office Assistant for Law Firm

3 days ago

Mt Washington, United States Dixie Law Group Full time

Job Description:The office assistant's job is to provide full administrative support and personal assistance to a team of professionals, consisting of paralegals and attorneys. The appropriate individual should be able to assist in driving all projects from conception to completion, manage multiple calendars, and provide excellent customer service to all clients. You should be able to work proactively and reactively as an extension of the company while bringing a results-oriented approach with streamlined execution to every project.The opportunity is ideal for a go-getter with a strong work ethic and time management skills. Training will be provided, although experience in a professional setting and drafting documents is a plus. Health insurance for full-time employees is 100% paid for after completion of the 90-day introductory term. We also have a match of up to 4% in our firm 401k after one year with the company. Principal Responsibilities:Speaking with potential new clients and current clients will occur daily. Speaking with potential and current clients will be both over the phone and in person as clients come into the office daily. Greeting customers as they enter the office, providing a positive and professional first impression of the firm, and answering customers' general inquiries. It is imperative that you are a people person and it is preferred if you have some customer service experience. Calendar control includes managing and maintaining the company calendar and attorney calendars. All calendars need to be treated like an ongoing project, having no deadline and always needing change and adjustment. There needs to be extreme attention to detail when scheduling appointments and maintaining the calendar.Gatekeeper to the associates; schedule appointments for all locations; provide a positive and professional first impression of the firm; calendar deadlines and reminders; serve as back-up to answering the telephone and scheduling.Data entry required to open and close cases; answer basic client questions about the status of the case as well as taking questions from clients for the attorney; keep, maintain, and generate notes in the file for attorneys; scanning all incoming documents, renaming documents, creating and updating documents, and uploading documents to case management system; maintain hard file filing; correctly name electronic documents and upload into a case management system.Skills:Exceptional interpersonal/communication and writing skills.Ability to work independently as well as in a team environment.Problem-solving, listening skills, alignment with a core philosophy, detail-oriented, self-starter, systematic, positive attitude, good-natured, emotionally secure, patient, optimistic, flexible, professional demeanor and presentation, know when to lead and follow. These are all adjectives and terms that describe our ideal candidate.Qualifications:Prior office experience preferred in law office settings; interaction with executive-level professionals a plus. We are less concerned with how many years of Office Assistant/Executive Assistant experience you have compared to your ability to learn and adapt to a job. We are looking for anyone interested in working in a place that helps real people in a serious, but friendly atmosphere.Physical Demands:This work is performed in an office setting. Employees are required to stand, walk, bend, talk, hear, stoop, kneel, operate computers and phones, sit for long periods of time, and on occasion, lift up to 20 pounds. The above statements about the position are intended to describe its general nature. The salary is negotiable and will align with experience. Qualified candidates are encouraged to forward their resumes for consideration.
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