Senior Administrative Specialist

17 hours ago

Washington, United States Intecon Full time
*Immediate Hire*
**Active Top-Secret with SCI Eligibility Required**

Company: INTECON, LLC
Job Role: Senior Administrative Specialist
Labor Category: Administrative Professional - Senior
Location: On-Site in Washington DC (Hybrid/Telework Options Available)
Job Type: Full-Time (100%)
Clearance: Active Top-Secret (with SCI Eligibility) is required to be considered for this position.
Salary Range: $85K-$115K
Job Posting Estimated Close Date: 12/31/2024
Overview:

INTECON, LLC is seeking a highly motivated and experienced Senior Administrative Professional to join our team supporting the Office of the Associate Administrator (OAA) within the Federal Emergency Management Agency's (FEMA) Office of National Continuity Programs (ONCP), Business Management Division (BMD). This role is critical in ensuring seamless operations, fostering collaboration, and advancing key initiatives supporting FEMA's national continuity programs.
Key Responsibilities:
  • Executive Support: Serve as the primary administrative coordinator for the Associate Administrator, managing priorities, schedules, and relationships with internal and external stakeholders.
  • Communication Management: Oversee reception and correspondence duties, including responding to phone calls, emails, and instant messages, as well as greeting visitors per standard operating procedures (SOPs).
  • Calendar Management: Schedule and coordinate appointments, resolve conflicts, and prioritize meeting requests to optimize leadership time.
  • Meeting Preparation: Assemble and distribute read-ahead materials and briefing packages for meetings, trips, and special assignments across various operational areas.
  • Documentation Management: Route documents for leadership signatures, manage the document routing process via SharePoint, and maintain electronic records for easy access and compliance.
  • Tasking Coordination: Disseminate and monitor taskings and RFIs, ensuring responses align with ONCP deadlines and quality standards.
  • Email Box Oversight: Manage the ONCP Action Office email inbox, ensuring timely responses and coordination with appropriate personnel.
  • Records Compliance: Maintain files and records in compliance with FEMA's records management policies and ONCP-specific procedures.
  • Continuous Improvement: Support project management and customer service best practices, identifying areas for process improvement and driving efficiency across ONCP initiatives.
  • Administrative Functions: Conduct research, prepare statistical reports, manage information requests, draft correspondence, receive visitors, and arrange conference calls and meetings.
Clearance Requirements:
  • Active Top Secret (TS) clearance with SCI Eligibility is required; Active TS/SCI clearance is highly preferred.
Qualifications:
  • Minimum of 10 years of relevant experience in supporting senior staff and managing complex operational priorities.
  • High School diploma or GED is required; Bachelor's degree in Business Administration, Public Administration, or a related field is preferred.
  • Proven ability to support senior-level staff and achieve organizational objectives in fast-paced environments.
  • Strong communication and interpersonal skills to effectively collaborate across all organizational levels.
  • Demonstrated analytical and problem-solving skills with a track record of delivering effective solutions.
  • Exceptional organizational skills and attention to detail for managing schedules, taskings, and documentation.
  • Familiarity with federal tasking and correspondence management systems (e.g., SharePoint, correspondence tracking tools).
  • Proficiency in records management policies and procedures within federal agencies.
  • Direct experience with FEMA or federal continuity programs, especially in roles requiring interaction with senior leadership, is highly preferred.
Why Join Us?

By joining INTECON, LLC, you will play a pivotal role in supporting FEMA's Office of National Continuity Programs (ONCP) in its mission to maintain critical national continuity operations. As a Senior Administrative Professional, your contributions will directly influence the success of the ONCP's Business Management Division (BMD). If you thrive in high-impact, government-facing roles and are passionate about administrative excellence, we encourage you to apply.
Benefits:
  • Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage.
  • Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance.
  • Flexible Spending Accounts and Supplemental Plans Available.
  • Company-paid Training and Development Programs.
  • Educational Assistance Program.
  • Generous Paid Time Off, Holiday Pay, and Sick Leave.
  • 401k Retirement Plan with Company Match.
  • Critical Illness and Accident Insurance.
  • Employee Assistance Program.
  • Health Advocacy Program.
  • Financial Wellbeing Programs.
  • MarketPlace Perks.

About INTECON:

INTECON (Integrity Consulting), founded in 1999, is a wholly owned subsidiary of Aspetto, Inc. Aspetto is a leading product and technology firm known for its strategic enterprise life-cycle support. With expertise in the acquisition, design, deployment, and sustainment of Federal and DoD Tech and Tactical Systems, Aspetto has made a significant impact since its inception in 2008.
As an 8(a), HUBZone, and ISO 9001:2015 certified company, and a three-time INC.5000 Awardee, Aspetto offers an impressive range of capabilities, including Enterprise IT & Cloud-Based Technologies, Software Development & Cybersecurity, Data & Analytics, Intelligence & Professional Services, Logistics, and Tactical Equipment.
Together, Aspetto and INTECON strive to drive innovation, preserve quality standards, and demonstrate an unwavering commitment to our nation's security. Our client-centric approach prioritizes innovative, responsive solutions that consistently exceed expectations.

INTECON is proud to be an Equal Opportunity Employer committed to fostering diversity and inclusivity. We firmly uphold the principle of Equal Pay for Equal Work, without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, eligible veteran status, or any other protected characteristic. We welcome qualified applicants from all backgrounds and strive to create a workplace where everyone feels valued and respected.

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