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Affordable Housing Compliance Specialist II

4 months ago

Portland, United States Cascade Management Full time
About Us :

Rate of Pay: $23.00-27.00

Schedule: Monday - Friday (8am-5pm)

Hours: 40 - Full-Time

Location: Tigard, OR

Properties: Corporate

Benefits: Medical, Dental, Vision, Rx, PTO, 11 Paid Holidays, Short- & Long-Term Disability and Life Insurance, Employee Assistance Program. Accident/Cancer Plan, Medical and Dependent Care Flex Benefit

* Salary is typically hired between minimum and midpoint of salary range depending on experience and any rent benefit adjustments.

Cascade Management, Inc. and its principals began providing property and asset management services in 1974. We continue to manage the majority of properties from our original portfolio, which has grown substantially over time. Through our growth, the commitment to our properties, owners and employees remains fundamental to our values.

Cascade Managements Service Model is the foundation of everything we do and is expected to be upheld every day you come to work. Our Service Model represents the most important behaviors and actions to ensure a stakeholder interaction is positive every time. As an integral part of the Cascade team, all members are expected to carry out our Service Model of Friendly, Helpful, Knowledgeable, Respectful, and Responsive.

Essential Functions and Responsibilities :

The Affordable Housing Compliance Specialist 2 maintains and ensures compliance with all affordable housing program operations and required quarterly and annual reports. Reviews tenant files for compliance and maintains Cascade Management, Inc. policies and procedures in regards to Fair Housing, tenant selection, and regulatory procedures. The Compliance Specialist 2 is trained on and executes 2+ program funding types, as well as manages multiple layers, property and funding level complexity. This position is distinguished from the Compliance Specialist 3 position by the absence of responsibility for program coordination, direct supervision of compliance staff or policy development. The Compliance Specialist 2 is distinguished from the lower level by the variability of compliance situations and the lack of clear specific guidelines. The portfolio size is listed below.

Essential Duties and Responsibilities:

Portfolio Size:

LIHTC: 1400-1500

HUD: 1100

RD: 900-1100

1. Manage and maintain assigned affordable housing portfolio including: tenant file reviews, audits, onsite file reviews, track and complete certifications, transmit property rental assistance into MINC/TRACS programs, and input tenant certifications into Property Management Software. *

2. Research and answer Fair Housing/Equal Opportunity questions brought forth by property or tenant.*

3. Recommend training programs to the Compliance Manager on the areas of regulations, mandates and methods in gaining compliance. *

4. Act as liaison with clients and agencies regarding affordable compliance operations and regulations to ensure program compliance. *

5. Provide support via phone, email or in person to Community Managers and Assistant Community Managers with regards to correct policies and procedures of program certification, as well as outstanding compliance related issues.*

6. Track and communicate the certification statuses on a monthly basis to the Community Managers and Portfolio Managers in a timely manner.

7. Notify the Compliance Manager of any/all regulatory notices from agencies relating to affordable housing programs in a timely manner. *

8. Take calls from clients/community managers/PMs regarding affordable housing compliance concerns.*

9. Interpret and dispense all new affordable housing program publications, policies, and procedures.*

10. Follow up on tenant file audit findings to ensure compliance and report corrections as required.*

11. Mentor and train the Compliance Specialist 1 position and newly hired compliance staff. *

12. Maintain, establish and/or submit, in a timely manner, all quarterly and annual reporting on all assigned properties.*

13. Accurately compile and submit Boston Post project specific cover sheets for review.

14. Ability to hold and manage coordinator title for HUD EIV submission system

15. Uphold Cascade Managements Service Culture in all forms of communication or interactions to create a positive and productive work environment. (Friendly, Helpful, Knowledgeable, Respectful and Responsive)*

16. Regular and reliable attendance during scheduled hours*

20. Perform other duties as assigned.

*Essential Functions

Qualifications and Physical Demands :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Education

Associate's degree (A. A.), Business related degree or equivalent from a two-year college or technical school; or three to five years related experience and/or training; or equivalent combination of education and experience totaling 3-5 years.

Certificates, Licenses, and Registrations
Valid Drivers License and insurance is required.

Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.


Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.