HR Assistant

2 weeks ago

Irvine, United States Ultimate Staffing Full time

HR Assistant Opportunity at a Leading Medical Aesthetic Company

Ultimate Staffing is excited to offer an opportunity for a Human Resources Assistant to join a renowned medical aesthetic company known for its cutting-edge treatments and exceptional patient care. Our client is a leader in the medical aesthetics industry, specializing in advanced skincare treatments, injectables, and non-surgical procedures. We are seeking a detail-oriented and proactive candidate to support the HR department and contribute to the smooth operation of this fast-growing company.

Location: Fully Onsite in Mission Viejo, CA
Job Type: Temp-to-Hire (Transition to permanent after 4 months)
Schedule: Monday to Friday, 8:00 AM - 5:00 PM

Role Overview:

We are looking for a detail-oriented and highly organized HR Assistant to join our dynamic team in the medical aesthetics industry. In this role, you will be crucial in supporting our Human Resources department with a variety of HR functions, from recruitment to employee relations and HR administration. Your work will help ensure a smooth, efficient, and positive employee experience for our growing team.

Key Responsibilities:

  • Recruitment Support: Assist with job postings, resume screening, scheduling interviews, and communicating with candidates.
  • Employee Onboarding: Help manage the onboarding process for new hires, including preparing documentation, conducting orientations, and ensuring all compliance requirements are met.
  • Employee Records: Maintain and update employee files and HR databases, ensuring confidentiality and compliance with company policies.
  • Benefits Administration: Assist with benefits enrollment, changes, and inquiries, and maintain accurate records related to benefits programs.
  • Timekeeping & Attendance: Monitor and track employee attendance, leave requests, and assist with time-off approvals.
  • HR Compliance: Help ensure the company remains in compliance with labor laws and HR best practices by assisting with audits and updating policies.
  • Employee Relations: Provide support in resolving employee concerns and help foster a positive and collaborative work environment.
  • General HR Administration: Assist in preparing reports, presentations, and HR-related communications. Handle general administrative tasks such as maintaining office supplies, coordinating meetings, and managing HR calendars.
  • Employee Training: Assist in the coordination of training sessions and development programs for staff.

Qualifications:

  • Education: Bachelors or Associates degree in Human Resources, Business Administration, or a related field preferred, but not required.
  • Experience: Minimum of 1 year of experience in an HR assistant or administrative role, preferably in a healthcare, wellness, or aesthetic environment.
  • Skills:
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Strong organizational and multitasking skills with the ability to prioritize effectively.
    • Excellent written and verbal communication skills.
    • Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
    • Ability to work independently and as part of a team in a fast-paced environment.

Why Join Us?

  • Become a part of an innovative medical aesthetic company recognized for its commitment to patient care and advanced treatments.
  • Enjoy a collaborative and supportive work environment where your contributions directly impact the success and growth of the company.
  • Opportunity to transition to a permanent role with potential for career advancement in HR and beyond.
  • Competitive compensation and a supportive work-life balance.

If you are passionate about HR and excited to support a company at the forefront of the medical aesthetics industry, wed love to hear from you

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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