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Buyer II

4 months ago

Austin, United States US Tech Solutions Full time
Job Description:
The Buyer will assist the Buying Team in expanding support by creating budget variance analysis report, creating funding reallocation requests for internal business and finance approvals, manage the change order process and issue Purchase Orders

Responsibilities:
  • Job responsibilities include managing change orders and associated Purchase Orders, driving funding reallocations upstream in the ordering process, supporting the ordering team in data analysis for performance measurement and issue Purchase Order using the automation tools.
  • Additional responsibilities include supporting and providing coverage as a backup to the order management team.
  • Successful candidates will be highly organized, self-motivated, detail oriented and have strong computer skills (Excel, Word, Access, Power Point).
  • An understanding of data management and databases is also a plus. The candidate must be able to work in a highly demanding, but collegial environment where teamwork is a must.
Funding Reallocation
  • Create budget variance analysis by comparing cost in supplier quotes and Total Cost of Ownership (TCO) budget file
  • Coordinate with the sourcing managers to gather reasons for budget variance
  • Create funding reallocation request by filling out the template in the approvals tool
  • Track and follow-up on the approvals to ensure timely reallocation of funds to issue Purchase Orders
Change Order Management
  • Review supplier change order by category
  • Analyse change order and coordinate review with the sourcing manager
  • Create budget variance analysis by comparing the change order cost to available funds
  • Create funding reallocation request by filling out the template in the approvals tool
  • Track and follow-up on the approvals to insure timely reallocation of funds to issue Purchase Orders
Ad-Hoc Ordering
  • Review ad-hoc ordering request ticket for data accuracy
  • Process ad-hoc request by raising a Purchase Requisition (PR) with the data provided in the ticket
  • Follow-up with business and finance approvers if the PR takes longer for approvals
  • Update the ticket with Purchase Order (PO) number once its issued in the system
Invoice Issue Resolution
  • Review supplier invoice issue and work with the construction team and financial operations team to resolve
  • Connect with the construction team to unreceive the line items, if PO modification is required
  • Keep track of all invoice related issues and current status by creating a summary in excel file
  • Metrics on PO on-time to SLA
  • Gather data from weekly PO report to calculate the numbers of POs issued within the agreed SLA
  • Analyze data for creating graphs and charts for the reason(s) for missing SLA and on-time % to SLA
  • Successful candidates will be highly organized, self-motivated, detail oriented and have strong computer skills (Excel, Word, Access, Power Point). An understanding of data management and databases is also a plus. The candidate must be able to work in a highly demanding, but collegial environment where teamwork is a must.

Required Skills:
  • Excel/MS Suite experience
  • Budgeting
  • Complex project management
  • Effective time management
  • Equipment Ordering

Education:
  • High school Diploma

About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.