Administrative Specialist

1 week ago

Arcadia, United States Bethel Farms Full time

Bethel Farms is looking for an Administrative Specialist for our Arcadia, Florida office. The Administrative Specialist is responsible for supporting and providing administrative needs for the VP of Sales and Marketing. This individual will provide Bethel's internal and external customers with excellent service and professional assistance.

Administrative Specialist Essential Duties:

•Support, assist, and work closely with the VP Sales and Marketing on projects.

•Assist in project management that are delegated by VP Sales and Marketing

•Follow up with teams regarding status and deadlines of projects.

•Actively participate in cross-functional meetings and contribute to team objectives.

•Manage and follow up on multiple projects simultaneously.

•Facilitate support in communication.

•Communicate to VP Sales and Marketing of needs and solutions of projects.

•Manage the creation of new products & swag including contacting vendors, researching materials, correspondence on new product projects etc.

•Ensure communication (both written and verbal) deadlines are met.

•Coordinate and schedule meetings.

•Provide VP Sales and Marketing notes from meetings

•Answer and transfer calls in a courteous and professional manner.

•Assists with tradeshow planning and setup. Be proactive regarding the needs of upcoming events.

•Perform duties focusing on customer satisfaction and developing relationships with new and existing customers.

•Collaborate with the Sales team to meet and exceed both prospect and current customer satisfaction.

•Occasionally attend in-person customer meetings.

•Other duties as assigned.

o Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

Administrative Specialist Requirements:

•Associate Degree in Business or related field, or equivalent 2 years of experience.

•Knowledge of internal/external customer service principles and practices.

•Relevant product knowledge.

•Must be able to multitask and be willing to assist other departments.

•Strong organizational and administrative skills.

•Highly Proficient computer skills

•Proficient in the use of office equipment.

Administrative Specialist Key Performance Indicators:

•Good communication, interpersonal, and organizational skills

•Problem-solving and decision-making skills

•Stress tolerance - to work in a fast-paced environment and must have demonstrated great multi-tasking abilities

•Contributes to a positive corporate environment

•Tenacious but acts with diplomacy and tactfulness in dealing with issues

•Conflict management skills

•Organization and accuracy

•Flexibility in work requirements and assistance to departments

About Bethel Farms Culture: At Bethel Farms, we cultivate a supportive, collaborative, family-like culture that motivates our team members to give their best and realize their full potential. New ideas and an innovative spirit are welcomed and appreciated. Our relationships are built on trust, mutual respect, open communication, and a shared sense of purpose. We value our team members for their unique strengths and contributions and the integral role they each play in the overall success of our business.

Physical Demands of the position:

This position requires sitting down for extended periods, ability to read, hear, speak, concentrate, learn, think, and communicate verbally and in writing. Also, standing, walking, bending, stooping, lifting, and twisting, as required in an office environment. Noise levels may vary, from office equipment to production line and warehouse levels.

AAP/EEO Statement

Bethel provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Bethel complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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