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Event Specialist

4 months ago

Las Vegas, United States Opportunity Village Full time

Category Fundraising / Foundation

Description

SUMMARY

The primary focus of the Event Specialist is to support our signature events, such as The Magical Forest, HallOVeen, Camelot, The Las Vegas Great Santa Run, and the Spring Fashion Show, as well as to provide support with any of the other Opportunity Village (OV) events scheduled throughout the year. The Event Specialist will work to support the Director of Event Services and the Special Events Manager by ensuring daily operational needs and event execution are met. The Event Specialist will support and perform manager-on-duty (MOD) responsibilities for the Magical Forest and HallOVeen when the demand increases. There are after-hours and weekend responsibilities for this position that may require presence both onsite OV locations and at locations where OV hosts events.

Embrace Opportunity Village's core values by cultivating positive and meaningful CONNECTIONS with participants and team members, demonstrating ENTHUSIASM, high standards of PRODUCTIVITY, authentic STEWARDSHIP, and consistent participation in individual and team DEVELOPMENT.

ESSENTIAL DUTIES AND RESPONSIBILITIES Manage ticket distribution methods and systems of all OV signature events, including: Work with event ticketing and registration web-based platforms. Oversee the training of Opportunity Village Team Members, Volunteers, and Seasonal Associates on properly using each ticketing system. Educate Opportunity Village Team Members, Volunteers, and Seasonal Associates on addressing ticket purchaser's questions. Assist OV Event Team Members, as needed, with the execution of events, including Magical Forest Park buyouts, parties, events, and meetings held in Camelot Hall, Betty's Village, and at the Engelstad Campus. Assist with training of the Events Administrative Assistant and provide backup administrative support for the Event's Team, as needed. Collaborate with the Event Leadership team to develop short- and long-term department goals. Under the guidance of the Special Events Manager, the Specialist will coordinate and oversee assigned signature events, park buyouts, and parties. Identify the customer requirements and expectations for each assigned event. As needed, work with the Special Events Manager, Food & Beverage Manager, and Event Operations Manager to meet client expectations. Liaise with vendors, exhibitors, and stakeholders during the assigned event planning process to ensure everything is in order and critical deadlines are met. Smoothly manage assigned event setup, tear-down, and follow-up processes. Ensure that each assigned internal and external event budget is maintained. Support with researching and negotiations of event venues, entertainers, photographers, scheduled speakers, vendors, and contractors, as needed. Responsible for scheduling Seasonal Associate Team Members for assigned events. Communicate and coordinate with the Event Manager(s) and Community Engagement Team Members the volunteer needs to ensure the event is adequately staffed. Conduct final site walk inspections on the event day to ensure everything adheres to OV and the customer's standards. Process all invoices for assigned events to ensure vendors are paid on time. For assigned events, maintain inventory of necessary event supplies, including tracking items taken to and returned from the event site. Assist the Event Operations Manager with pull lists for supplies required at the event to ensure the needed items are available at the event location. Coordinate and schedule pre- and post-meetings for each assigned event to meet all needs. Must be able to meet all requirements of OV vehicle policies and travel: Between worksite locations Within the community Ability to work after hours and on weekends. Report suspected Abuse, Neglect, Exploitation, Isolation, and Abandonment (ANEIA) immediately as mandated by state law. May be assigned other duties as needed.

SUPERVISORY RESPONSIBILITIES

This position assists with the supervision of Seasonal Associates and Volunteers.

Position Requirements

SKILLS REQUIRED Ability to communicate effectively with individuals, team members, and supervisors (verbal and written). Ability to respond and work with individuals with developmental disabilities. Must possess social discernment to assess and understand other's reactions and behaviors. Ability to work in a fast-paced environment and willing to jump in when needed. Ability to work independently. Possess organizational, planning, and problem-solving skills; creative, flexible, and resourceful. High level of integrity and professionalism. Ability to be aware of workflow and assist where needed. Ability to set priorities, follow through to complete tasks, work well under pressure, and maintain confidentiality. Ability to conduct tasks and successfully perform under critical deadlines. Knowledge of computer programs including, but not limited to, Microsoft Windows, Word, Excel, Powerpoint, Canva, and Outlook. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or vendors. Ability to effectively present information to others.

EDUCATION AND EXPERIENCE

Required: High School Diploma or equivalent and five (5) years of experience in events or hospitality.

Preferred: Bachelor's degree in Business, Hospitality, or a related field.

Preferred: Previous experience working with individuals with intellectual and developmental disabilities.

Preferred: Prior experience with web-based platforms, Give Smart, Race Roster, Interactive ticketing, and donor platforms.

PHYSICAL ABILITIES & WORK ENVIRONMENT

The physical demands described below are representative of those that a team member must meet to perform essential functions of the job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and functions of the position. The list below of minimum essential functions is illustrative of the minimums only and is not a comprehensive listing of all functions and tasks performed. Ability to lift and move boxes up to 40 pounds. Frequent and prolonged bending, sitting, standing, lifting, climbing, and walking. Ability to sit at a computer for prolonged periods of time. Examine documents, records, and files. Ability to tolerate slight to extreme indoor and outdoor temperatures. Ability to endure varied noise levels from moderate to loud. Manual dexterity to work in an office environment, and operate office equipment Ability to work flexible hours, including nights and weekends.

Full-Time/Part-Time Full-Time

Shift Various Shifts

Rate of Pay DOE

Exempt/Non-Exempt Exempt

Req Number FUN-24-00004

Open Date 4/25/2024

Location Oakey Campus

About the Organization Join Las Vegas' Favorite Charity Here you can be proud to answer the question, 'Where do you work?' Opportunity Village (OV) is more than just a job; being a member of the OV team instills a sense of pride and purpose into your work week. Our motto for the people we serve is: Pride. Purpose. And a Paycheck. So it is no wonder that the same can be said for our employees who serve our clients.

Aside from the satisfaction of participating in a community that extends beyond our campuses, OV also offers a wide array of additional benefits including: health, dental and vision insurance, retirement savings account, training and development opportunities and much more

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications. #J-18808-Ljbffr