Leave Administration Specialist

3 weeks ago

Seattle, United States PROVAIL Full time

Have you considered working for a financially stable, independent non-profit? Are you interested in being part of a team that feels like the family you choose? Would you like your work to be meaningful in such a way that you get to see the good that you are doing? If so, you should check us out

PROVAIL has an exciting opportunity for a Leave Administration Specialist (LOA/FMLA) to join our team Reporting to the HR Manager, the FMLA/Leave Specialist will oversee and administer leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term or long-term disability plans.

About Us

PROVAIL was founded in 1942 by parents of children with cerebral palsy. They created some of the first community services for individuals with cerebral palsy and other severe disabilities in the area. Our mission is supporting people with disabilities to fulfill their life choices. We help people decide how they want to live their life in the community and then provide the support services they need to act on those choices. We are one of the state's largest private, multi-service agencies dedicated to meeting the needs of children and adults with all types of disabilities.

What we offer:

  • Competitive pay, $29 - $32 per hour, DOE
  • Comprehensive medical, dental, vision insurance with highly subsidized employer contribution for the employee. Dependent coverage for qualified family members is available.
  • Employer Funded Health Reimbursement Account (HRA) when enrolled in a medical plan.
  • Flexible Spending Accounts (FSA) - Health Care and Dependent Care
  • Employee Assistance Program
  • 104 hours paid vacation plus incremental increases based on years of service
  • Twelve paid personal holidays
  • 403(b) retirement plan
  • Referral bonus program
  • Monthly cell phone stipend and mileage reimbursement
  • Extensive paid training and professional development opportunities
What you'll do:

FMLA & Accommodations (80%)
  • Communicates with employees regarding their needs for leave and/or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
  • Handles the FMLA leave administration process from the employee's initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
  • Maintains proactive communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and their managers during leave within reason.
  • Advises managers and employees on the interaction of leave laws with paid time off, workers' compensation, and short-term and long-term disability benefits.
  • Oversees the return-to-work process for employees returning from extended FMLA, workers' compensation, or other leave(s).
  • Facilitates other leave requests, which may include accommodation requests under the ADA.
  • Recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
  • Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
  • Preserves confidentiality of employee medical documentation and files.
  • Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
  • Performs other related duties as assigned.
HRIS Administration (20%)
  • Maintains HR data integrity by ensuring the accuracy and consistency of input data; troubleshoot
  • Provides technical support, troubleshooting, and guidance to HRIS users.
  • Oversee and administer leave of absence programs and data tracking systems.
What you'll bring:
  • Associate's degree in Human Resources, Communications, Marketing, Business or other related discipline, required. (2+ years of related experience with a High School degree or GED will be considered in lieu of an advanced degree.)
  • Two years of human resources experience.
  • Strong attention to detail and commitment to effectively handle and maintain confidential information.
  • Very strong work ethic (reliable) with "can do" and collaborative attitude.
  • Strong attention to detail with ability to prioritize and handle multiple tasks at once.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and technical support skills.
  • Strong analytical and problem-solving skills.
  • Proficient with Microsoft Office Suite, Google Suite or related software.
  • Thorough understanding of information systems with a highly technical understanding of at least one commercial HRIS product (UKG is preferred).
PHYSICAL REQUIREMENTS:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.


PROVAIL is committed to diversity & inclusion and continually working to build an organizational culture and climate in which every voice is valued, staff have a sense of belonging and connection with one another and to the organization, and staff feel empowered to do their best work. We specifically encourage people of color, individuals who identify as LGBTQ and individuals with disabilities to apply for this position.

PROVAIL is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

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