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Event Coordinator

4 months ago

Greenbelt, United States ROCS Grad Staffing Full time

Responsibilities of the Events Coordinator:

ATTENDEE MANAGEMENT

  • Manage day-to-day operations for in-person and virtual registration, including:
  • Timely and excellent customer service for registration and general event-related inquiries
  • Data entry/modification and integrity
  • Pre-event service and execution
  • Financial-related processes
  • Reporting
  • Mobile app and event website maintenance
  • Execution of on-site registration experience

EVENT OPERATIONS

  • Coordinate logistics for in-person events, including:
  • Ordering event-related supplies
  • Managing event-related shipping
  • Compiling staff travel

SESSION LOGISTICS

  • Coordinate speaker logistics for in-person and virtual events, including:
  • Speaker confirmations
  • Speaker registration
  • Speaker collateral (bios, photos, presentations)
  • Managing event-related shipping

WEBINAR MANAGEMENT

  • Coordinate logistics for virtual events, including:
  • Calendar management
  • Pre-webinar tasks
  • Day-of webinar tasks
  • Professional development administration

Qualifications of the Event Coordinator:

  • Cvent (Event Registration, Attendee Hub, and OnArrival) experience/familiarity preferred Zoom Meetings and Webinar platform experience preferred
  • Event registration experience required
  • Strong customer service skills + interpersonal skills
  • Strong oral/written communication skills
  • Keen attention to detail
  • Strong organizational and interpersonal skills
  • Ability to prioritize and handle a variety of projects simultaneously
  • Ability to learn new technologies and processes quickly