HR Assistant

4 weeks ago

Shepherdsville, United States Sabert Full time
Description

  • Answer telephone and transfer calls to appropriate person/department.
  • Greet all visitors, contractors, and job applicants, and direct to appropriate employee or department.
  • Maintain visitors log, ensure that all visitors sign in, and ensure that all visitors or contractors comply with the policy governing plant visitation.
  • Ensure that office supplies are in stock; handle ordering process for all supplies as needed, and store office supplies in their appropriate areas.
  • Sort and distribute mail accordingly.
  • Process package shipment requests.
  • Book conference rooms through Outlook as needed.
  • Handle all luncheon and meeting requests for executives.
  • Maintain accurate electronic personnel files, keeping all information current for both active and terminated files.
  • Handle any hotel accommodations or travel needs to employees or guests as needed.
  • Create Purchase Requisitions and Purchase Orders using SAP.
  • Assist with projects as needed.
Human Resources Duties:
  • Process background checks for job applicants and prospective new hires.
  • Create interview schedules for job candidates; Act as a liaison between job candidates and the Human Resources recruiter by providing all job candidates with their interview itineraries, job description, and any other information necessary.
  • Schedule interviews via Outlook calendar.
  • Facilitate the new hire process by creating new hire packets and scheduling new hire orientation meetings.
  • Post hourly job descriptions within company Applicant Tracking System.
  • Aid in the sourcing process for the Recruiter.
  • Contact employment agencies and colleges/ universities to discuss the company's employment opportunities.
  • Review and revise documents as needed.
  • Handle sensitive and confidential information with professionalism and discretion.
  • Complete various projects as requested.
Required Knowledge, Skills, and Abilities:
  • Computer literacy and strong working knowledge of Microsoft Office, including Excel, PowerPoint and Outlook. Knowledge of SAP a plus.
  • Strong interpersonal skills; Possesses excellent communication skills, both written and verbal. Must be bilingual Spanish.
  • Ability to multitask and prioritize as needed.
  • Organized and detail-oriented.
  • Handles confidential material properly and with professionalism.
  • 2 years prior experience.

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