Supervisory Administrative Officer

Summary This position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), at the Minneapolis VA Medical Center (VAMC) in the Surgery Integrated Care Community. The primary purpose of Administrative Officer (AO) is to provide overall business operations management and administrative leadership for the Surgery ICC. The incumbent performs duties under the general supervision and guidance of the Surgery ICC Chief. Responsibilities Major duties include but are not limited to: Provide technical and administrative supervision to subordinate staff including develop performance standards, identify their education needs, arrange for training, and evaluate their work. Conduct and participate in staff interviews and search committee activities, recommending appointments, promotions, and reassignments for the service line. Hear and resolve complaints from employees, and recommends and effects disciplinary measures when necessary. Provide overall administrative management for service line including develop, interpret and implement administrative policies, procedures and requirements. Coordinate the formulation of goals, objectives, and long-range plans for the service line. Analyze and monitor data using statistical tracking systems to assure compliance with all internal and external requirements. Support administrative activities with various computer applications including spreadsheets, databases, word processing, graphic generation, and desktop publishing programs. Serve as Service Line representative on Health Care Systems task forces, local and network committees, as they relate to the service line. Serve as the financial manager for the service line; financial manager duties include identifying fiscal resources (budget, space, equipment, supplies, etc.) necessary to meet program goals, authorization of funding for contacts, supplies, purchase card orders and travel as well as maintain program budget. Collect and analyze data for business planning, budget preparations, and management cost studies. Serve as Human Resources liaison by coordinating, aiding and preparing appropriate documents both for clinical and non-clinical staff. Manage the recruitment process, and works closely with the medical staff coordinator during the credentialing and privileging process. Oversee and complete all selling agreements and acts as a liaison with contracting ; prepare new contract requests, working closely with staff. Other duties as assigned. Work Schedule: Monday-Friday; Administrative tour of duty - 7:30 am - 4:00 pm or 8:00am to 4:30 pm; preferred tour to be discussed during interview. Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for AD HOC telework only. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Supervisory Administrative Officer/PD608460 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Authorized Financial Disclosure Report: Not required. The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See 'Additional Information' below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/15/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of Specialized Experience would typically include, but are not limited to: Experience with various administrative and clinical programs within a health care system; developing and monitoring budgets; preparing procurement requests; prepares financial reports; utilization of various office automation software programs; creating correspondence; interpreting and understanding pertinent laws, regulations, and policies; policy development and implementation; performing human resources responsibilities such as training, conducting performance evaluations, disciplinary actions and/or succession planning OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate level education (in excess of the first two years or 36 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.. You will be rated on the following Competencies for this position: Acquisition Strategy Critical Thinking Human Capital Management Interpersonal Effectiveness Organizational Awareness Organizational Stewardship Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination. Physical Demands: The work is primarily sedentary, although some slight physical effort may be required. The position requires work to be performed in and near patient care areas. Work Environment: Work is typically performed in an adequately lighted and climate-controlled office environment. The work environment involves everyday risks or discomforts which require normal safety precautions typical of office. There may be some travel involved. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit the Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP), va.gov/EMPLOYEE/docs/The-Fair-Chance-to-Compete-Act.pdf for more information.