Office Administrator

4 weeks ago

Houston, United States Engineering Consulting Services Full time

Position & Office Overview As an Office Administrator, you are an invaluable asset who is critical to the success of the organization. The office runs like a well?oiled machine because of your hard work and efforts. Technology is second nature to you you are comfortable using computers and other office equipment to complete administrative and human resources?related tasks. Maintaining a relationship with our employees and clients is a breeze because of your exceptional ability to communicate. You are extremely dependable and put your best effort into all responsibilities. You get the big picture and want to contribute accordingly and thats why youll have all the opportunity for career growth within our company youll want. Responsibilities Perform accounting, human resources and other administrative duties with supervision. Process payroll, accounts payable, accounts receivable and invoicing. Track and document the petty cash/corporate credit card accounts by writing checks, requesting replenishments, reconciling bank and internal accounting balances. Process new hire, job changes, pay rate changes, and terminations Complete various human resources related forms, such as employment verification paperwork. Track immigration status and updating I-9s as required. Process benefits (including new enrollments, open enrollment and update as required). Assist with warning reports. Process leave of absence and short?term disability claims. Assist with other HR issues as needed. Maintain and update certificates of insurance. Enter vendor invoices into the accounting system accurately and timely. Reconcile vendor statements and resolve discrepancies. Generate and send invoices to customers in accordance with contract terms. Monitor outstanding invoices and ensure accurate records are maintained. Follow up on past?due accounts via phone and email. Work with customers to resolve billing issues. Maintain accurate records of collection efforts and provide reports on aging receivables. Oversee building and equipment maintenance. Responsible for computer network support. Support receptionists and administrative management of the office. Other duties as assigned. Qualifications High school diploma or GED. Bachelor's degree (HR related) preferred. Minimum 2 years of experience of HR and payroll experience with an HR degree 4 years of HR and payroll experience without an HR degree. About Us ECS is currently ranked #66 in Engineering News-Records Top 500 Design Firms (April 2025), #144 in Engineering News-Records Top 200 Environmental Firms (October 2024) and #50 in Zweig Groups Hot Firm List (June 2025). ECS is an Equal Opportunity Employer. To learn more, click here. #J-18808-Ljbffr

  • Office Administrator

    2 weeks ago

    Houston, United States NorthStar Memorial Group Full time

    Office Administrator NorthStar Memorial Group is seeking a highly organized Office Administrator to join our Home Office in Houston, TX (Galleria area). This is a fully on-site position, Monday through Friday from 8:00 AM to 5:00 PM, responsible for overseeing front desk operations, managing incoming calls, and providing comprehensive administrative support....

  • Office Administrator

    4 weeks ago

    Houston, United States Sagis, PLLC Full time

    Office Administrator Houston FLSA Status: Exempt Department: Human Resources Reports To: Senior Human Resources Administrator Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for an Office Administrator in our Houston office. The Office Administrator manages the administrative functions of a law firm, ensuring...

  • Office Administrator

    19 hours ago

    Houston, TX, United States NorthStar Memorial Group Full time

    NorthStar Memorial Group is seeking a highly organized Office Administrator to join our Home Office in Houston, TX (Galleria area). This is a fully on-site position, Monday through Friday from 8:00 AM to 5:00 PM, responsible for overseeing front desk operations, managing incoming calls, and providing comprehensive administrative support. The Office...

  • Office Administrator

    7 days ago

    Houston, TX, United States NorthStar Memorial Group Full time

    NorthStar Memorial Group is seeking a highly organized Office Administrator to join our Home Office in Houston, TX (Galleria area). This is a fully on-site position, Monday through Friday from 8:00 AM to 5:00 PM, responsible for overseeing front desk operations, managing incoming calls, and providing comprehensive administrative support. The Office...

  • Office Administrator

    2 weeks ago

    Houston, TX, United States Direct Digital Holdings, Inc. Full time

    Brand:Direct Digital Holdings Job Title:Office Administrator Department:Administrative / DDH Job Type:Full-Time Location:On-Site (Houston, TX) About Us Direct Digital Holdings (Nasdaq: DRCT) is a leading advertising and marketing technology platform that collectively delivers marketing solutions through its two brands in the Digital Advertising and...

  • Office Administrator

    5 days ago

    Houston, TX, United States Direct Digital Holdings, Inc. Full time

    Brand:Direct Digital Holdings Job Title:Office Administrator Department:Administrative / DDH Job Type:Full-Time Location:On-Site (Houston, TX) About Us Direct Digital Holdings (Nasdaq: DRCT) is a leading advertising and marketing technology platform that collectively delivers marketing solutions through its two brands in the Digital Advertising and...

  • Office Administrator

    3 days ago

    Houston, TX, United States Direct Digital Holdings, Inc. Full time

    Brand:Direct Digital Holdings Job Title:Office Administrator Department:Administrative / DDH Job Type:Full-Time Location:On-Site (Houston, TX) About Us Direct Digital Holdings (Nasdaq: DRCT) is a leading advertising and marketing technology platform that collectively delivers marketing solutions through its two brands in the Digital Advertising and...

  • Office Administrator

    3 days ago

    Houston, United States Russian School of Math Full time

    RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and...

  • Office Administrator

    4 weeks ago

    Houston, United States Caliber Full time

    Office AdministratorCaliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related...

  • Office Administrator

    2 weeks ago

    Houston, Texas, United States Murray Resources - Best Staffing Agency Full time $50,000 - $65,000 per year

    A fast-growing food manufacturing company is seeking anOffice Administratorto manage day-to-day office operations and support cross-functional teams. The ideal candidate is a dependable and detail-oriented professional with strong organizational skills and the ability to adapt to evolving business needs. Reporting directly to the Business Manager, the new...