Human Resources Coordinator

4 months ago

Hot Springs, United States Omni Hotels Full time

Location:

The Homestead

Our employees are what make The Omni Homestead what it is. Since 1766, theyve helped us offer guests an opportunity to enjoy Southern hospitality at its best. Located in the Allegheny Mountains of Virginia, we are a four-season resort that boasts superb restaurant dining experiences, championship golf, spa, winter sports and numerous other activities ideal for families and corporate outings.

The Omni Homesteads associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Homestead may be your perfect match.

Job Description:

To provide support for Associate Services and employee relations functions.

Responsibilities:
  • Manages all data entry (hires, terminations, secondary job codeetc) into the HRIS system.
  • Champions Omni Six Pillars Culture on property, and enthusiastically promotes opportunities within the hotel and company.
  • Act as liaison for all associates.
  • Act as a back-up to participate in stand-up meetings with managers.
  • Assist with the development of associate communication networks within the resort, via bulletin boards, department communication boards, posters and flyers.
  • Participates in planning and execution of associate events planned by the Associate Services Department.
  • Participate in orientation presentation and/or tours as needed.
  • Assist with organization of training programs and maintaining tracking logs.
  • Works with departmental management to ensure that Safety Training is alive and well in departmental meetings, stand up meetings, and in the consciousness of each hotel associate.
  • Maintain orderliness of office supplies and equipment.
  • Answer phones and handle phone inquiries.
  • Type memos and other correspondence.
  • Complete other duties as assigned by management.

Specific Functions:

  • Welcome interviewees to the property and provides timely communication on how recruiting team should proceed following interviews.
  • Ensures all paperwork is properly signed and documented.
  • Prepares orientation packets, making sure all necessary paperwork is included.
  • Notifies candidates and managers of orientation schedule
  • Assist with job fairs as needed.
  • Assist with preparation of orientation
  • Enters all employee information into Ultipro accurately and timely for payroll purposes and seniority for benefits eligibility.
  • Routes Direct Deposit or Pay Card Information.
  • Initiate and complete I-9 verification through HireTech.
  • Organizes employee documentation into appropriate files and binders.
  • Assists associates with Ultipro questions and office computer use.
  • Assists associates as necessary with badges, paperwork, questions.
  • Pulls active files and binder documents and creates termination file.
  • Maintain files according to check lists making sure all documentation is provided prior to filing.
  • Alternate daily spending 1 hour organizing files
  • Prepares weekly activity reports showing new hires, transfers, and terminations for that week.

Physical Requirements:

  • The ability to sit and utilize telephone/computer for an extended period.

Tools and Equipment:

  • Computer, copy/print/scan/fax machine, files
  • Microsoft Office, UltiPro, HireTech, iCims, Birchstreet, Concur, Sertifi

Working Environment:

  • Office environment with frequent travel around property.
Qualifications:
  • Must be flexible with schedule to include some weekends.
  • Must be proficient using Microsoft Office Products.
  • Must have outstanding verbal and written communication skills and the ability to coach, counsel, advise, mentor, and motivate associates and managers at all levels.
  • Two years of Human Resource experience or equivalent required.

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