Facilities Operations Support Coordinator

4 months ago

Sacramento, United States CommonSpirit Health Full time

Overview:

Built-in 1973 Dignity Health Methodist Hospital of Sacramento is committed to providing daily excellence in health care for residents of Sacramentos southern suburbs including the Elk Grove Wilton and Galt communities. Methodist Hospital is home to a 158 acute-care bed facility with 1120 employees 283 medical staff and 29 Emergency Department beds. Methodist Hospital also owns and operates Bruceville Terrace a 171-bed sub-acute skilled nursing long-term care facility adjacent to the hospital that provides care for the elderly as well as those requiring extended recoveries. Methodist Hospital is home to the Family Medicine Residency Program an accredited and nationally recognized program which provides resident physicians with specialty training in primary care family medicine. Together the hospital and residency program implemented a ground-breaking curriculum addressing the identification treatment and assistance of human trafficking victims and created a one-of-a-kind health clinic for victims the Human Trafficking Medical Home.

Responsibilities:

Position Summary:

The Facilities Safety & Operations Support Coordinator will be responsible for supporting management of the following operational departments: Engineering Environment of Care Emergency Preparedness and Construction Services. Duties to include but not limited to: maintenance operations repair and improvement vendor relations cost control of support service departments safety and emergency preparedness.

Principal Duties and Responsibilties:

  • Supports directs and allocates resources for operational management of maintenance repair and improvement of
    physical systems and equipment vendor relations and cost control.
  • Project work. Provides staff assistance on special projects/program issues; credentialing requirements; photocopying;
    gathering facts and materials; communicating with others on administrators behalf; transmitting information and/or
    instructions. Making travel arrangements and preparing/submitting expenditures for authorization and/or reimbursement.
  • Educates departments and ensures compliance on rules regulations licensure accreditation and laws applicable to
    hospital and department operations.
  • Supports the Sr. Director of Facilities and Operations in the management of Engineering Environment of Care
    Emergency Preparedness Construction Services Security Environmental Services and Food and Nutrition Services.
    Assists Sr. Director in achieving performance goals including: planning defining roles and responsibilities task
    delegation and performance management.
  • Reviews invoices and tracks expenditures and purchases to ensure adherence to budget. Assists other administrators
    and support staff as needed.
  • Develops and/or oversees the development of procedures and agreements that support the operational response plan in
    the areas of personal protective equipment communications equipment ancillary service support and other areas.
  • Schedules meetings posts and maintains appointment calendars assists with email and task follow-up prepares
    confirmations creates agendas provides materials reserves meeting rooms and generates catering orders.
  • Supports decision-making process and interacts with senior leadership.
  • Supports the Sr. Director with training compliance and certification.
  • Supports the Sr. Director with financial reports and financial budget. Assists department by running reports to detail any
    variances from financial targets.
  • Supports utilization of TEAM including: scheduling monitoring of time entry records and approval of timecards. Provides
    backup coverage for the other departments under the Sr. Director as needed.
  • Directly communicates with and assists with regulatory agencies
  • Assists with the maintenance of Work Order system.
  • Screens and distributes incoming correspondence handles and advises Sr. Director of action taken. Composes
    correspondence takes meeting minutes and provides administrative support to assigned committees.
  • Screens vendors/contractors and/or refers them to other staff members as needed. Provides information to
    vendors/contractors based upon established program and policy regulations.


Qualifications:

Minimum Qualifications:

  • Bachelors degree required or 5 years related job or industry experience in lieu of degree.
  • Valid drivers license is required
  • Acute care hospital experience required
  • Must have successfully assisted in TJC OSHPD DHS and other regulatory inspections
  • Must have strong working knowledge of TJCs Environment of Care Life Safety and Emergency Management standards as well as CMS OSHA Cal-OSHA NIOSH NFPA and other applicable regulatory agency codes and standards
  • Excellent written and interpersonal communication collaborative problem solving teaching and presentation skills
  • Microsoft Office
  • Ability to effectively interact with a wide variety of healthcare related Authorities Having Jurisdiction including CMS TJC Cal-OSHA and the FDA

Preferred Qualifications:

  • Lean Healthcare training is a plus

  • Facilities Operations Support Coordinator

    3 weeks ago

    Sacramento, United States Dignity Health Full time

    Overview Built-in 1973 Dignity Health Methodist Hospital of Sacramento is committed to providing daily excellence in health care for residents of Sacramento’s southern suburbs including the Elk Grove Wilton and Galt communities. Methodist Hospital is home to a 158 acute-care bed facility with 1120 employees 283 medical staff and 29 Emergency Department...

  • Facilities Operations Support Coordinator

    3 weeks ago

    Sacramento, United States Unavailable Full time

    Overview Built-in 1973 Dignity Health Methodist Hospital of Sacramento is committed to providing daily excellence in health care for residents of Sacramento’s southern suburbs including the Elk Grove Wilton and Galt communities. Methodist Hospital is home to a 158 acute-care bed facility with 1120 employees 283 medical staff and 29 Emergency Department...

  • Facility Operations Coordinator

    3 weeks ago

    Sacramento, California, United States Newmark ltd Full time

    Job Overview Under general oversight, perform a variety of tasks including, but not limited to, administrative assistance, coordination of meeting spaces and catering services, processing work orders, and facilitating internal relocations. Support a team of facility professionals in all administrative facets of facility management and reporting. Prepare and...

  • Facility Operations Coordinator

    3 weeks ago

    Sacramento, California, United States Newmark ltd Full time

    Job Overview Under general oversight, perform a variety of tasks including, but not limited to, administrative assistance, coordination of meeting spaces and catering services, processing work orders, and supporting internal relocations. Aid a team of facility professionals in all administrative functions related to facility management and reporting....

  • Facilities Operations Coordinator

    2 weeks ago

    Sacramento, California, United States CommonSpirit Health Full time

    Job SummaryThe Facilities Safety & Operations Support Coordinator will be responsible for supporting the management of operational departments, including Engineering, Environment of Care, Emergency Preparedness, and Construction Services. This role will involve maintenance operations, repair and improvement, vendor relations, cost control, and safety and...

  • Facilities Operations Manager

    2 weeks ago

    Sacramento, California, United States Orca Bio Full time

    Job SummaryOrca Bio is seeking a highly skilled Facilities Operations Manager/Asset Management Specialist to join our team. This role is responsible for managing asset data, labelling, and maintenance across multiple production sites producing clinical and commercial drug products.Key ResponsibilitiesDevelop, implement, and revise Standard Operating...

  • Facilities Coordinator

    2 weeks ago

    Sacramento, United States First Step Communities Full time

    Job DescriptionJob DescriptionSalary: $25.00Summary: Working as part of a team, the facility coordinator provides the day-to-day maintenance services to the clients in the Stockton Boulevard Safe Stay. The facilities include an admin building, case management building, dining building, laundry facilities, hygiene facilities, guard booth, and 155 (135 single...

  • Facilities Operations Manager

    2 weeks ago

    Sacramento, California, United States Bernhard LLC Full time

    About the RoleBernhard LLC is seeking a highly skilled Facilities Operations Manager to join our team. As a key member of our organization, you will be responsible for overseeing the day-to-day operations of our Central Energy Plant (CEP) and ensuring the efficient management of energy usage across our facilities.Key ResponsibilitiesReview and analyze energy...

  • Facilities Operations Manager

    2 weeks ago

    Sacramento, California, United States Bernhard LLC Full time

    About Bernhard LLCBernhard LLC is a leading provider of innovative engineering, construction, and energy solutions. Our core mission is to empower our clients and promote a sustainable future through the delivery of excellent, high-value service and innovative solutions.Job SummaryWe are seeking a highly skilled Facilities Operations Manager to join our...

  • Coordinator, Facility

    1 month ago

    Sacramento, United States Newmark ltd Full time

    Job Description Under general supervision, complete various duties to include, but not limited to, administrative support, conference room and food service coordination, work-order processing and internal move assistance. Provide assistance to a team of facility members in all administrative aspects of facility management administration and reporting....

  • Event Facilities Sales Coordinator

    3 weeks ago

    Sacramento, California, United States Longwood University Full time

    Position Overview: The Manager of Venue Sales and Events is tasked with the strategic planning, development, coordination, and execution of an operational management strategy for event facilities. This role encompasses overseeing the reservation management of various rental spaces. Key Responsibilities: Personnel Management: Direct and oversee the...

  • Operations Coordinator

    2 weeks ago

    Sacramento, California, United States International Rescue Committee Full time

    Job Summary:The International Rescue Committee is seeking an experienced Operations Specialist to provide administrative support to our Sacramento office. As a key member of our team, you will be responsible for ensuring the smooth operation of our office, providing exceptional customer service, and supporting our staff in their daily tasks.Key...

  • Facilities Operations Manager

    2 days ago

    Sacramento, California, United States Bernhard LLC Full time

    {"title": "Asset Manager", "description": "Job SummaryWe are seeking an experienced Asset Manager to join our team at Bernhard LLC. The successful candidate will be responsible for working with our customers to review energy usage and strategies, implementing best practices, and managing the Central Energy Plant Operation and Maintenance.Key...

  • Academic Support Coordinator

    3 weeks ago

    Sacramento, California, United States Los Rios Community College District Full time

    Position Overview: Under the supervision of the Educational Center Administrator, the Academic Support Coordinator plays a crucial role in managing office operations, enhancing public outreach initiatives, and overseeing financial transactions and procurement processes. Key Responsibilities: Act as the lead administrative support in the absence of the...

  • Facilities Operations Manager

    7 days ago

    Sacramento, California, United States ABM SERVICES Full time

    Job Title: Facilities SupervisorABM Services is seeking a skilled Facilities Supervisor to oversee projects, supervise day-to-day team operations, and ensure performance goals are met for a designated site. This role requires strong leadership and interpersonal skills, with the ability to effectively manage and motivate a diverse team.Key...

  • Facilities Operations Manager

    3 weeks ago

    Sacramento, California, United States Bernhard LLC Full time

    About the RoleBernhard LLC is seeking a highly skilled Facilities Operations Manager to join our team. As a key member of our organization, you will be responsible for overseeing the daily operations of our Central Energy Plant (CEP) and ensuring the efficient management of energy usage.Key ResponsibilitiesReview and analyze energy usage data to identify...

  • Facilities Operations Supervisor

    3 weeks ago

    Sacramento, California, United States The Woodlake Full time

    Overview:At The Woodlake, we are dedicated to creating an environment where our employees can thrive while providing exceptional care to our residents. Our commitment to excellence in senior living has been our hallmark for nearly five decades, and we are looking for a Facilities Operations Supervisor to enhance our operations.Key Responsibilities:As the...

  • Junior Facilities Operations Manager

    3 weeks ago

    Sacramento, California, United States Bernhard LLC Full time

    About Bernhard LLCAt Bernhard, our primary objective is to provide cutting-edge engineering, construction, and energy solutions that not only empower our clients but also foster a sustainable future. Our organization is structured into four specialized divisions: Mechanical, Electrical, Engineering, and Development, each with its unique identity and service...

  • Facilities Operations Manager

    3 weeks ago

    Sacramento, California, United States Bernhard LLC Full time

    About the RoleBernhard LLC is seeking a highly skilled Facilities Operations Manager to join our team. As a key member of our organization, you will be responsible for overseeing the day-to-day operations of our Central Energy Plant (CEP) and ensuring the efficient management of energy usage.Key ResponsibilitiesReview and analyze energy usage data to...

  • Facilities Operations Manager

    3 weeks ago

    Sacramento, California, United States ABM Industries Full time

    ABM Industries is a prominent provider of facility management solutions, boasting revenues of approximately $6.4 billion and a workforce of over 130,000 across 300 offices in the United States and internationally. Our extensive service offerings encompass electrical & lighting, energy management, facilities engineering, HVAC & mechanical services, janitorial...