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Newark, United States Spectraforce Technologies Full time
Position: Jr. Event Coordinator/Meeting Planner
Duration: 6 Months
Location: Newark, NJ (100% Onsite)

Job Summary:
The Junior Meeting Planner is primarily accountable for the logistical planning, coordination and onsite delivery of meetings held on premise on the Newark Campus. Meetings and conferences range in scope from small to midsize programs.

Responsibilities include, but are not limited to:
  • Partner with clients to plan, develop and successfully execute meetings in line with their goals.
  • Coordinate AV, venue, catering needs, among other logistics, for each meeting/event
  • Review on-site workload daily to ensure all aspects of planning have been addressed
  • Providing on-site leadership of meetings
  • Collaborating with internal third-party vendors and external sourcing to evaluate and procure resources within budget and negotiate vendor agreements as needed.
  • Oversight of meeting/conference budgets and reconciliation
  • Capacity to manage large volume of deliverables, meeting deadlines and responding to changing priorities
  • Address urgent items swiftly and accurately