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Accounts Payables I

4 months ago

Jackson, United States University of Mississippi Medical Center Full time

Hello,

Thank you for your interest in career opportunities with the University of Mississippi Medical Center. Please review the following instructions prior to submitting your job application:

  • Provide all of your employment history, education, and licenses/certifications/registrations. You will be unable to modify your application after you have submitted it.
  • You must meet all of the job requirements at the time of submitting the application.
  • You can only apply one time to a job requisition.
  • Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
  • Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted.
After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile.

Thank you,

Human Resources

Important Applications Instructions:

Please complete this application in entirety by providing all of your work experience, education and certifications/

license. You will be unable to edit/add/change your application once it is submitted.

Job Requisition ID:
R00036057

Job Category:
Professional and Technical

Organization:
Accounts Payable Processing

Location/s:
Jackson Medical Mall

Job Title:
Accounts Payables I

Job Summary:
To receive, review, verify, post, and process for- payment purchase orders, invoices, statements, vouchers, and/or other check requests. To resolve account discrepancies for goods and services by investigating documentation, issuing stop payments, payments, adjustments, or removal of charges.

Education & Experience

Associate's degree and one (1) year of related experience, or equivalent combination of education/experience.

Certifications, Licenses or Registration Required: N/A

Knowledge, Skills & Abilities

Computer skills. Verbal and written communication skills. Analytical skills. Reasoning and decision-making capabilities. Ability to operate office machinery. Type 35 WPM. Ability to operate a 10-key calculator by touch. Knowledge concerning tax-reporting requirements for vendor-file maintenance. Knowledge of the purchasing/ receiving/ accounts payable (CAS) system.

Responsibilities
  • Enters invoices and verifies validity based on system purchase order and receiving information.
  • Requests receiving update from department for goods not shown received. Communicates with vendor or department to determine purchase order number if not shown on invoice. Researches short shipments, over-shipments, or goods not appearing on the purchase order. Communicates with departments and vendors to resolve outstanding problems, following the procedures in place. Takes pricing deductions and advises Purchasing of the discrepancies.
  • Researches return-material authorizations and receipt discrepancies; researches credit memos to determine validity and requests refunds from vendors that have no outstanding purchase orders. Works monthly outstanding credit report.
  • Communicates with vendors concerning past-due balances and disputed charges on UMMC accounts, negotiating to remove disputed charges, including service charges that are determined to be invalid according to state law.
  • Reviews vendor date for accuracy; completes proper forms to update vendor file; analyzes tax forms and codes for tax reporting; monitors for duplicate vendors.
  • Develops an expertise in various online CAS inquiries in the purchasing/receiving/accounts payable applications.
  • Researches returned and stale-dated checks. Voids the checks in CAS and determines if checks should be reissued or if the voucher should be voided and funds returned to department budget.
  • The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.


Physical and Environmental Demands
Requires occasional reaching, constant sitting, occasional twisting. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

Time Type:
Full time

FLSA Designation/Job Exempt:
No

Pay Class:
Hourly

FTE %:
100

Work Shift:

Benefits Eligibility:

Grant Funded:

Job Posting Date:
05/6/2024

Job Closing Date (open until filled if no date specified):