Human Resources Coordinator

2 weeks ago

San Diego, United States Planet Pharma Full time

Duties:

Position Summary: Provides support to the People & Performance department in a variety of areas including HRIS, employee on/off boarding, compliance, personnel records & reports. Serves as department point of contact for general employee guidance. Primary Responsibilities:

Updates and maintains the HRIS system; performs data input for employee set up and changes when needed, generates and distributes monthly reports

Monitor and troubleshoot system integrations to ensure timely and successful data transmissions Coordinates designated new hire processes with key stakeholders to ensure a positive onboarding experience; ensures accuracy, timeliness and delivery of employee new hire, termination and change notifications to appropriate parties

Coordinates and completes I-9/E-Verify process for new hires and updates to existing employees; stays current on updates to I-9 regulations; audits and maintains I-9 binders as required to ensure compliance, shares training and best-practices with other I-9 practitioners in the department

Responsible for creation and distribution of monthly org charts, as well as fulfilling ad hoc org chart requests

Collaborates with HR Business Partners and with other departments as needed to perform employee off-boarding activities. Sends termination emails, completes required paperwork, sends out termination packets, collects forms, files and closes out employee and benefit files, monitors the receipt of separation agreements and repayments and coordinates associated payments

Ensure appropriate documents such as offer letters, relocation summaries and signed job description are stored to HRIS system employee profiles.

Supports the Tuition Reimbursement program

Initiates new relocation benefit services with program provider

Assist with annual review and compensation adjustment process (i.e. performance review tracking, updating HRIS, follow up, payroll interface)

Completes and distributes annual and new hire wage notifications to meet state-specific and federal requirements

Maintains required State and Federal postings for Corporate and New Jersey offices

Maintains the Job Description file; assists HRBPs and LMS Training group with annual job description updates

Conducts employment verifications

Prepares credentialing letters for sales specialists

Maintains immigration documentation files and assists in work visa filings

Performs other assignments as directed.

Skills:

Education/Experience/Skills: AA degree or equivalent with a minimum of 2 years of Human Resource experience or equivalent combination of education and experience. Bachelors degree preferred. Experience working within a pharmaceutical sales organization strongly desired. Must Possess:

Experience maintaining HRIS (preferably Workday), with knowledge of Human Capital Management data and system maintenance, troubleshooting and report generation

Experience with I-9 documentation and maintenance

Familiarity with state and federal employment regulations

Proficiency in using the latest versions of Microsoft Office including Outlook, Word, Excel, and PowerPoint

Demonstrated proficiency in data management

Excellent verbal/written and interpersonal skills

Strong analytical and problem solving skills and attention to detail

Self-motivation, team orientation and a pro-active approach to work

Highest level of integrity and the ability to maintain confidential information

Ability to accomplish multiple projects, work assignments and priorities with little supervision

Ability to work under pressure, organize and prioritize projects and workload, and work to tight deadlines in a fast-paced environment

Education:

Bachelors Degree Preferred

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