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Operations Coordinator
3 months ago
Global Commercial Data Science Operations Coordinator
(Hybrid onsite in Raritan, NJ 3 days a week)
The GCDS Operations Coordinator will assist the Director, GCDS Operations within the Global Commercial Data Science organization (GCDS) in delivering on strategic initiatives and their successful implementation. The candidate will support GCDS project owners across the 5 Pillars of GCDS: Global RWE, Global Data Science, Global Digital Health, Global Data Platforms & Partnerships, and Global Precision Medicine with ensuring compliance with internal policies and procedures when working with external suppliers. The candidate will engage with cross functional teams, including, but not limited to across the Global Commercial Strategy Organization (GCSO) as well as outside of GCSO including with R&D, Technology, Finance, Healthcare Compliance, Procurement, Contracting, Legal, etc.
Strategic and Operational Responsibilities (50%):
- Support the coordination and execution of GCDS projects (~10/month) which includes understanding /collecting project proposals, gathering proper documentation to meet internal requirements, partner with Procurement and Contracting to ensure project statements of work are processed correctly
- Coordinate healthcare compliance documentation for review, including: collecting project intake forms from Study/Project leads to complete required HCC documentation requirements, including creating Totality transactions, documenting Fair Market value assumptions, consulting and advising on Cross-Border activities, interacting with Healthcare Compliance Officer, and facilitating responses to requests for additional information.
- Develop and foster global stakeholder relationships across the Global Commercial Strategy Organization and other cross-functional departments to ensure alignment between financial and other milestones
- Gather necessary information to submit requests for Confidentiality Agreements
- Help Director with documentation and training on an End to End Process Training Resource
- Implement project governance including best practice templates and standardized processes.
- Act as a resource for to troubleshoot and solve issues. Identify and recommend process improvements.
Project Management Responsibilities (50%):
- Communicate project progress to Project Owners, advising of delays and coordinating follow-ups as needed. Provide responses to ensure issues can be closed out.
- Track project end to end statuses. Follow up timely with multiple stakeholders to ensure tasks are being completed timely and accurately
- Send executed agreements and Purchase Order #s to vendors. Respond to questions as they arise.
- Assist with monitoring & and reconciling quarterly budget and completing financial forecasts.
- Partner with finance to manage reconciliation of payments, budget reclasses, invoices, and purchase orders. Working with suppliers on accrual templates and invoicing, ACREW quarterly Financial Accrual submissions.
Requirements:
- Bachelors degree minimum, advanced degree preferred
- Minimum five years pharmaceutical industry experience; one to three years in project management with experience in IT systems/project planning/financial forecasting and budgeting. Knowledge of the healthcare compliance environment, procurement or contracting experience, and research processes in pharmaceutical industry is highly desirable.
- Understanding of pharmaceutical organizational processes, including experience working cross-functionally with internal and external stakeholders.
- Experience on project teams and with influencing others.
- Must have strong interpersonal skills for bridging between scientific and business participants, for negotiating timelines and for effective interactions with all levels of the organization.
- Highly proficient in MS office suite,
- Project management software (i.e., Smartsheet, Monday.com) a plus.
