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Project Administrator

2 months ago

Tinley Park, United States ET Design-Build Full time
Description

Position / Title:Construction Project AdministratorSummary Description:Provide Construction Project Versatile supportDepartment / Location:Corporate / Tinley Park, IL 60477Hours:8:00 am to 5:00 pm Monday - Friday IN OFFICE Business CasualFLSA Class:Exempt Reports To: VP Engineering/OPS Manager No Direct reports

Requirements

Overview of Role:

This position is a full-time role based in the ET Office in Tinley Park, IL, focused on delivering construction project administrative services to the company, particularly in areas of corporate compliance and customer service. The individual in this role will offer administrative support to support projects, facilitate the smooth functioning of the office, and manage both paper and electronic files efficiently. Furthermore, the role involves supporting all managers with the preparation of proposals, qualification statements, and presentations for both internal and external clients.

Major Construction Project Administrative Areas of Responsibility:
  • PROJECT START UP - Request subcontractor Certificates of Insurance, Permits, Arrange Corporate housing, car rentals and flights for Superintendents, obtain proof of renter's insurance as required, other duties as required.
  • JOB SITE SET UP - Obtain quotes from rental vendors for job site trailers, portable toilets, Ship safety equipment, trailer supplies, ET signage as needed, OSHA and Federal/State posters, other duties as required.
  • CONSTRUCTION - Prepare, process, distribute, follow up, track and file Contract Documents, Contract Change Orders, Bare Rental Agreements, Subcontractor Work Orders, Purchase Orders, Agreement Information Letters, Process Invoices and Applications for Payment, ensure we have COI and W-9's from subcontractors and vendors - Verify accuracy, other duties as required.
Develop and maintain Project Subcontractor Log for tracking- Contract Agreements, Subcontractor Insurance, Agreement Change Orders, Invoices, Track and ensure that proper ET Environmental and Subcontractor documents are in place, prior to starting and during the work, such as: Executed Contract Documents, ET's Health & Safety Plan, ET and Subcontractor Insurance Certificates, Subcontractor W-9's, Manage safety equipment, Prepare and process contract Close Out Documents at the end of a project.

Desired Qualifications / Skills:

College or associate degree in Business Administration, Accounting, Construction, Engineering
  • Advanced knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint), Adobe Acrobat Pro or Bluebeam
  • Web-based program knowledge is desired (Procore, Smartsheet)
  • Engaging in active listening by fully focusing on what others communicate and inquiring for clarifications when necessary.
  • Acute attention to detail
  • Exceptional organizational and follow up skills
  • Willingness to learn new systems
  • Sound decision making and critical thinking
  • Strong self-motivation and time management
  • Professionalism in accordance with conducting business in a national corporate setting
  • Certificate Communication skills- Strong command of the English language including spelling, composition, and grammar
Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee frequently is required to stand; walk, stoop, kneel, or crouch.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
  • Extensive sitting
  • General movement around the environmentally controlled office
  • Lifting boxes of office supplies


Please note that this job description covers the core accountabilities and essential requirements of the position. Each employee's individual assignment will contain specific activities, duties, or responsibilities that are unique for that role. Annual goals will be mutually established with the manager during the performance review process.