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Procurement Specialist

4 months ago

Berkeley Heights, United States The Execu|Search Group Full time

A company in New Jersey is currently seeking a Procurement Specialist to join their staff.

***This person has the opportunity to work fully remotely with the potential to visit the office located in Central New Jersey.***

Responsible for the creation of purchase orders from requisitions submitted by business areas, order tracking and management as well as issue resolution. Other responsibilities will include maintaining vendor relations, procurement operations reporting, and training of procurement processes as needed.

The employee works cross-functionally with internal departments and external partners on procurement related matters while continuing to identify and support continuous process improvements within their scope of work to drive further efficiencies within the Finance Shared Services team.

The Contract, Procurement Specialist supports adherence to relevant regulatory requirements.

Responsibilities:

  • Work across teams to assist with the planning and prioritization related to purchasing activities.
  • Review requisition submissions for appropriateness, correct classification, supporting documentation where relevant; oversee and manage the approval process; update and maintain purchase orders through completion.
  • Work closely with our vendors to create, transmit and prioritize approved purchase orders.
  • Track order acknowledgements, prepare and communicate order information as needed (delivery dates, costs, shortage, and back-order information).
  • Communicate internally as a liaison for the procurement team to ensure order information from our vendors/suppliers is shared appropriately and in a timely manner with requestors regarding inventory shortages, order status, etc. for planning purposes.
  • Support the supplier portal process by assisting with the supplier portal workflow process through validating vendor data against required information and documentation.
  • Assist with the development and execution of procurement reporting in support of day-to-day procurement operations, to fulfill audit requirements and support internal controls.
  • Support the AP team and finance division in resolving receiving and invoice discrepancies.
  • Support end users with communications and training as needed regarding requisition submission. Maintain training information for accuracy/changes as needed.
  • Assist with the development, identification, and execution of procurement best practices through benchmarking and end to end process improvements.
  • Act as a liaison for procurement to satisfy audit requests related to procurement processes and reporting.
Qualifications:
  • A high school diploma and a minimum of 1 year of current, related Procurement and/or vendor relations experience required.
  • Proficiency with Microsoft Office specifically excel is required.
  • Excellent verbal and written business communication skills are required.
  • Attention to detail, organizational skills and good customer service skills are needed.
  • Excellent planning, organization and time management skills including the ability to support and prioritize multiple tasks.
Preferred:
  • Bachelor's degree in Business, Finance or related discipline.
  • Experience working with an ERP system utilizing procurement modules is preferred.
  • Analytical thinker with excellent problem-solving skills and the ability to adapt to changing priorities and deadlines.