CPS Records Clerk II

23 hours ago

Leesburg, United States Loudoun County Government Full time

Welcome and thank you for your interest in employment with Loudoun County Government

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

Introduction

Loudoun County is one of the fastest growing counties in the country, known for its excellent quality of life and strong economy, while embracing its historic presence. Located 35 miles west of Washington DC, Loudoun County offers a diverse blend of cultural, recreational, and educational opportunities.

Loudoun County Department of Family Services seeks a dedicated, professional candidate for its CPS Records Clerk II role. The successful candidate will join the Child Protective Services Unit and the diverse department that envisions better health, safety, and well-being for all. The Department supports individuals and families in the community to live their best lives while advocating for those most vulnerable and respecting their right to self-determination.

Job Summary

This administrative position is primarily responsible for:

  • Assuring confidentiality, proper access, accuracy, archival, required recordation, storage, and destruction of records in compliance with all policies and regulations;
  • Maintaining a records inventory process or file management system, and destroying records according to the Code of Virginia;
  • Maintaining, storing, and assuring accessibility to case files - Logging file access and changing digitally;
  • Processing and filing copies of incoming/outgoing correspondences;
  • Assisting with updating existing records content;
  • Receiving requests, locating, and retrieving documents for internal and external customers - Responds to records requests (FOIA) from citizens, the County and Commonwealth Attorneys' Offices, and community partners in accordance with State Code and retrieves records and sends to Paralegal for required redaction;
  • Managing the digital and paper case file purge process - Scanning and uploading required documents into digital files and purging all digital and paper records by specified date;
  • Conducting routine verification to ensure integrity of the filing system;
  • Reviewing the client data information system monthly to assure automatic purge and notifies supervisor of electronic/paper records that are not properly merged for purging;
  • Special projects as assigned.
Hiring salary is commensurate with experience Minimum Qualifications

High School diploma or equivalent; two (2) years of related clerical/administrative work; or equivalent combination of education and experience.

Job Contingencies and Special Requirements
  • Valid driver's license and good driving record (driving records may be reviewed annually for continued qualification), when required for job-related duties. Pass pre-employment criminal background check. Positions in public safety agencies may require fingerprinting and polygraph examination.
  • Hold or obtain Virginia Public Notary license within 30 days of hire. Hold or obtain, depending on duties, VCIN/NCIC, LIDS/CORIS, and CLEAR/Linx certifications.

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