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Office Assistant for Mental Health Grant

1 month ago

Newark, United States Essex County College Full time

Position Details Position Information Position Title Office Assistant for Mental Health Grant Reports To Director Functions and Responsibilities Job Summary Under the supervision of the Director of Student Development and Career Services or designee, the Office Assistant is responsible for assisting in the day-to-day operations of the Mental Health in Higher Education: Community Provider Partnerships and Professional Development Grant. Supervisory Role Duties & Responsibilities 1. Maintain student check-in log (paper and electronic). 2. Assist with performing data entry and maintain student inquiry database. 3. Handle routine office functions including scheduling of student appointments and greeting of visitors, telephone coverage, and referring inquiries to the appropriate areas. 4. Process requests for supplies, equipment, printing, conferences, meetings, subscriptions, software, and transportation. 5. Process, map, track and distribute bus tickets for students to go to partners to receive mental health services. 6. Track billing and reports for mental health partners. 7. Assist with developing program promotional and other related literature and materials including printed, electronic, and website versions. 8. Assist with outreach programming to include tabling events, and distribution of promotional materials. 9. Establish and maintain an accurate filing system. 10. Maintain strict confidentiality and security of student records. 11. Assist with the preparation of routine, data collection, special and ancillary reports as required. 12. Perform other related duties as required. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall: Use strength to lift items needed to perform the functions of the job. Sit, stand and walk/move from place to place for required periods of time. Move between buildings. Speak and hear, communicate using telephone and/or walkie talkie. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision. Communicate effectively in English, using proper grammar and vocabulary. Reach with hands and arms and use hands and fingers to handle objects and operate tools, including but not limited to, computers, keyboards, telephones, calculators, and controls. Bend, twist, climb, push, pull, and lift. Additional Requirements Minimum Qualifications Minimum Experience (number of years), Knowledge and/or Abilities Minimum Education Requirements High School Diploma Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.) Preferred Qualifications Experience (number of years), Knowledge and/or Abilities Education Requirements Associate's Degree Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)