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Recruiting Assistant

4 months ago

Greenville, United States Ogletree Deakins Full time

Position Summary:

Our Recruiting and Retention department has the opportunity for an experienced Recruiting Assistant to join the Firms expanding Talent team. Our Recruiting Team supports full-cycle recruiting efforts for all staff and legal positions firm-wide. Under supervision, the recruiting assistant provides administrative assistance to the Recruiting Team. This position will perform complex and specialized administrative tasks while working collaboratively and cooperatively with others in a team-oriented environment. This position may sit in our Raleigh, Atlanta, or Greenville Administrative office.

Essential Functions:
  • Assisting with day-to-day administrative recruiting tasks such as maintaining resumes and candidate profiles in the firms applicant tracking system (ATS), posting jobs, scheduling interviews, scheduling check-in and exit calls, monitoring Firm-Recruiting email correspondence, etc.
  • Tracking Referrals, maintaining needed documentation, and coordinating with payroll to issue referral payments
  • Monitoring email ticketing system for incoming Recruiting emails and handle accordingly
  • Processing expenses and invoices for timely payment consistent with firm policy
  • Maintaining various reports and surveys related to applicant and candidate tracking
  • Updating and maintaining applicant tracking system (iCIMS)
  • Coordinating with Office Administrators to draft and post job ads
  • Assisting with projects including Excel, PowerPoint, research and reporting
  • Other administrative duties as assigned
Requirements:
  • 1+ years of professional administrative support experience
  • Law firm experience preferred
  • Associates or bachelors degree from an accredited university or community college preferred
  • Candidates should possess strong analytical and problem-solving skills and enjoy working in a team-oriented and fast-paced environment
  • Able to efficiently manage to completion multiple, time-sensitive projects with competing deadlines
  • Excellent organizational skills and attention to detail
  • Can be relied upon to exercise good judgment, confidentiality and discretion
  • Plans ahead and proactively anticipates and resolves problems
  • Has strong professional and interpersonal communication skills
  • Experience in HR or recruiting is a plus
  • Proficient in all Microsoft applications, including but not limited to Word, Excel, PowerPoint, Outlook, Teams, Document Management System, and expense systems
  • Experience with iCIMS a plus

Please note, we are not working with outside recruiters for this position.

Benefits:

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.

Firm Overview:

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Premier client service, as outlined in the firms Client Pledge, is one of the firms top priorities and a cornerstone of its core values. Best Law Firms has named Ogletree Deakins a Law Firm of the Year for 13 consecutive years. In the 2024 edition, the publication named Ogletree Deakins its Law Firm of the Year in the Employment Law - Management category. Ogletree Deakins has more than 950 attorneys located in 54 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.
Equal Opportunity Employer.