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Senior Grant Coordinator

4 months ago

New York, United States Columbia University Full time
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Standard Work Schedule:
  • Building:
  • Salary Range: Minimum $80,000 - Maximum $85,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Department of Environmental Health Sciences is actively searching for a Senior Grant Coordinator to join the pre and post-award team. Under the supervision of the Department Administrator, the selected candidate will coordinate the grants submission process for assigned sponsored projects, and will manage the day-to-day post-award activity of various grant projects.

The coordinator will serve as a knowledgeable point person for grant-related inquiries.

Responsibilities

  • Assists PI's in the development, review, and submission of grants and contracts applications. Manages timelines and the overall progression of submission to ensure the on-time completion of high quality, responsive and compliant proposal applications.
  • Administer pre- and post-award activities for research grants, contracts, and discretionary accounts.
  • Maintains detailed, up-to-date records of PI's other support and grant submission documents.
  • Ensures progress reports are prepared and submitted as required by sponsoring program.
  • Work closely with subcontractors to ensure accurate and timely billing, payments and the renewal of subcontract agreements.
  • Reconcile and analyze financial accounting statements.
  • Assist with year-end final reconciliations and project closeouts, as well as quarterly attestations.
  • Responsible for reviewing financial systems to ensure accuracy in grants setup, budgets, and project periods.
  • Monitor project balances. Ensure ongoing clearing of suspense account and grant overruns.
  • Meet every two months with assigned PIs to review the PI's individual funding portfolio, which may consist of grant, contract, gift, endowment, and other types of restricted and unrestricted funding.
  • Capture and implement PI feedback and changes from meeting.
  • Maintain labor schedules for faculty and research personnel and submit labor cost transfers.
  • With departmental effort coordinator, coordinate annual effort reporting.
  • Coordinate with the Department Administrator on maintaining accurate budget information in the University Financial Systems Security Administration system for assigned sponsored projects.
  • Review invoices, check requests, wire transfers, Concur expense reports, journal entries, interdepartmental invoices and purchase requisitions to ensure funding availability and compliance with CU and sponsor's policies and procedures before processing/approving actual transactions.
  • Pcard approver. By approving each Pcard transaction, the approver exercises critical control by ensuring authorized and appropriate P-Card use and correct allocation of expenses in accordance with Accounts Payable, Purchasing and other related University policies.
  • Trains under the direction of the Department Administrator to continuously develop and maintain a strong working knowledge of federal rules and regulations that govern research grants as well as stays informed about sponsor terms and conditions for submitting and administering grant awards.
  • Develops and maintains a positive relationship with collaborating organizations and multiple internal offices.
  • Liaise with central business offices such as Sponsored Project Administration, Sponsored Project Finance and Research Compliance.
  • Perform other duties as assigned.

Minimum Qualifications

  • Bachelor's degree or equivalent in training and experience, with at least three years of directly related experience. An MBA, MPH or MHA is desirable and may substitute in part for experience.

Preferred Qualifications

  • Master's degree in a related field of study (e.g., public health, environmental health sciences, project/program management).
  • Familiar with Institutional Review board protocols, databases, etc.

Other Requirements

  • Strong writing and communication skills.
  • Ability to work independently and in a team to execute complex tasks under demanding deadlines.
  • Strong interpersonal skills in order to deal effectively with varied internal and external collaborators.
  • Detailed oriented and have the ability to multi-task, prioritize and follow up.
  • Ability to interact effectively with a wide variety of people at different levels necessary as well as the ability to work in a highly visible fast paced environment all under the aegis of confidentiality.
  • Proficiency in Microsoft Word, Excel, PowerPoint, standard platforms for website building.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.