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Construction Project Administrator

4 months ago

Fullerton, United States Jobot Full time

Temporary role with local Contractor This Jobot Consulting Job is hosted by: Kat Lawrence Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $27 - $35 per hour A bit about us: We are a General Contractor located in Brea, that specializes in tenant improvement. With very little turnover, we pride ourselves on an excellent office culture and accolades from local publications Why join us? Solid office culture with 10 years average tenure 7:30 - 4:30 schedule with no overtime One week of training with current Administrator Job Details Responsibilities: Process Sub Invoices (set up new vendors as needed, request insurance, w9, separate conditional releases from invoices, file conditional releases for later use, file invoices in appropriate PM billing file) Follow up on missing invoices Follow up on missing conditional releases Answer emails regarding invoices Manage Subcontracts (create sub list, distribute, keep list updated, produce subcontracts, send via Docusign, follow up, set up new vendors as needed) Sub Insurance (request sub insurance and w9’s for new vendors and follow-up) Client Invoicing (set up job, budgets, reconcile change orders, invoice each job to client/billing requirements, confirm all job info, including budget, change orders, client info) Create SOV in Sage for Progress invoices Create change orders in Sage for Extra invoices Make sure billing packages are complete Request and route COIs to clients Maintain updated job list in SAGE Update master sublist, subcontracts Phone backup Requirements: Previous experience in the construction industry SAGE100 experience highly preferred Working knowledge of insurance certificates Experience processing prevailing wage desired Start is June 5, for approximately 4 weeks, possibly longer Interested in hearing more? Easy Apply now by clicking the "Apply" button.