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Marketing Assistant

3 months ago

Garden City, United States Shannon & Wilson Full time
Job Details Level Entry Job Location Boise ID - Boise, ID Position Type Full-time Education Level BA   Travel Percentage Occasional Description

Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients worldwide. Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting and construction conditions.

We are dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in all our work.

The Admin/Marketing Assistant for Shannon & Wilson will be responsible for supporting the Boise Admin Group with quality proposal information, ongoing input and maintenance of crucial data in the CRM database (Cosential), assistance in creating and/or updating marketing collateral, and administrative duties to keep the department running smoothly. This role provides an opportunity for the right candidate to grow their career in an employee-owned company that has been in business for 70 years.

Responsibilities:

  • Assist in preparing high quality prime and subconsultant proposals through the development of marketing materials such as resumes, biographies, project descriptions, project photographs, and collateral materials
  • Maintain the CRM database by inputting and updating information on opportunities, projects, resumes, photos, and document templates
  • Assist with opportunity tracking via IMS, DJC (Daily Journal of Commerce), and providing summaries of Capital Improvement Plans
  • Support the team with research, reports, and tracking documents
  • Assist with internal word processing - reviewing, editing, and compiling documents, filing documents and other items
  • Attend and note-take for misc. internal meetings
  • Assist with design award submissions
  • Order promotional items such as business cards and additional office materials
  • Support corporate marketing with social media efforts, website updates, and misc. companywide requests
  • Assist in coordinating internal events (quarterly events, conferences/exhibits, office gatherings, etc.)
  • Interact with and facilitate communications with staff, vendors, and clients
  • Support production staff as needed - greet office guests/vendors, office supply ordering, answering multi-line phone system, coordinating catering, shipping, rental cars, etc.
  • Run errands as needed on a weekly, monthly basis
  • Perform other duties as assigned by supervisor
  • Follow Shannon & Wilson's Quality Assurance policies and procedures
  • Follow and promote Shannon & Wilson's Health & Safety and Loss Prevention policies and procedures
  • Assist with preparation of reports by providing word processing assistance and assembling pdf documents.
Qualifications

Education and Experience

  • 4-year college degree
  • 0-2 years of marketing/administrative experience, preferably with an Architectural/Engineering/ Construction services firm
  • Experience with document production equipment is ideal, i.e., printing, copying, and binding
  • Experience with Quality Assurance (QA) programs and audit procedures and record keeping, desirable.

Required Qualifications

  • Strong analytical and organizational skills, with an ability to multi-task and manage time effectively
  • Excellent, writing, proofreading, editing, and document production skills
  • Creative with exceptional attention to detail and strong design sensibility
  • Superior ability to communicate tactfully and diplomatically, both written and verbally
  • Must be able to work in a fast-paced, multi-tasking environment with a good understanding of the time critical nature of proposals and other marketing tasks
  • Must be able to balance multiple deadlines and work effectively under pressure
  • Basic knowledge and understanding of marketing and business development strategies
  • Demonstrated proficiency in MS Word, Excel, PowerPoint, Outlook, and Adobe Acrobat required; familiarity with InDesign, Photoshop, and a CRM Database is desired

Level Placement

Typically, depending on an applicant's education, experience, other qualifications they possess, if they are a fit for the company and local office culture, and the current business needs, an Entry-Level Marketing/Administrative Assistant typically would be placed at a Shannon & Wilson Office Services I and II.

Shannon & Wilson offers a competitive benefits package to support our employees. These benefits include:

  • Employee ownership
  • Comprehensive medical, prescription, vision, and dental coverage.
  • Pre-tax health and daycare FSA
  • Life and disability insurance
  • Long-term care insurance
  • Profit sharing and 401(k) plans
  • Paid time off for vacation and sick leave
  • 10 paid holidays
  • Paid volunteer day
  • Free parking

Shannon & Wilson is an Equal Opportunity Employer

Please note that non-solicited resumes from external recruitment agencies will not be considered as introductions to our business, unless a preapproved agreement is in place and the external recruitment agency has been engaged to work on this specific vacancy.