Administrative Specialist

2 weeks ago

Dallas, United States LPA Design Studios Full time

LPA is seeking a passionate Administrative Specialist to join our integrated team of architects, engineers, interior designers, landscape architects and master planners. Our Dallas studio is continuing to grow, and you'll have the opportunity to be a central part of our expansion. You will have the opportunity to collaborate with team members across studios on projects that are both local and across Texas and California. Our clients are both public and private and represent nine different market segments so your career can take many different trajectories.

We walk the talk in changing lives by design. Our sustainability commitment is real. Our award-winning projects aim to have a positive and enduring environmental, economic and social impact.

As a studio, we work hard, have fun and we experiment. Egos are 'checked at the door'; we expect ideas to come from everyone in our organization - the best ideas are the ones developed collaboratively.

We're committed to diversity, wellness and work-life balance and it is neatly summarized in our Just label. We offer competitive salaries and generous benefits, including health and dental insurance, retirement and financial, wellness and other work/life plans.

What you will do:

  • Receive and direct visitors and clients
  • Manage general office area
  • General clerical duties including photocopying, mailing; opening, sorting, organizing and distributing incoming correspondence
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Coordinate and maintain records for staff, their travel, and parking as needed
  • Fielding telephone calls, word processing, creating spreadsheets and presentations, and filing
  • Arrange and schedule travel for staff company-wide
  • Help moderate firmwide meetings via Microsoft Teams
  • Coordinate client and office events throughout the year
  • Coordinating catering and food for events, meetings etc.
  • Assist with portions of the submittal, RFI, pay applications and other processes specifically related to design, quality assurance and construction on our projects
  • Assist in client relationship management activities, engagement tracking, contact lists, prospects, etc.
  • Assist PMs with projects set ups and other tasks in Dynamics software
  • Assist PMs with AHJ submissions and submissions to other regulatory agencies such as TDLR/TAS
  • Assist Principals and managing Directors with tracking and managing marketing activities and engagements and research assistance through web searches, CoStar and other databases
What we will do:
  • Provide mentorship from Project Leaders and Directors
  • Provide opportunities and career growth - your success is our success
  • In-house management and leadership training opportunities
  • Provide study grants for exploration - LPA for Change
Administrative Specialist Requirements:
  • Above average skills in the Microsoft Office Suite
  • Expertise in Microsoft Teams
  • Ability to learn processes related specifically to design and construction related processes of the office
  • Ability to multitask and focus on various responsibilities at any given time
  • Experience in providing administrative support to management and technical staff
  • Enthusiastic commitment to the multidisciplinary design process and team environment
  • Strong written and verbal communication skills
  • Curious and open minded to learn and assume increased responsibilities
  • Committed to building a long-term professional career


LPA is an integrated design firm with offices in Texas and California. We specialize in creating innovative, sustainable environments that work better, do more with less and improve people's lives. We provide a vibrant and rewarding work environment-one that values and fosters creativity, collaboration, critical thinking, community engagement and ongoing career development and growth. LPA is also committed to diversity, wellness and work-life balance. LPA offers competitive salaries and generous benefits, including health and dental insurance, retirement and financial, wellness and other work/life plans.

NOTICE TO RECRUITMENT AGENCIES AND RECRUITERS:

Please note that LPA does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed contract, LPA will not agree to pay any recruiter fee. In the situation an agency or recruiter submits a candidate or resume without a previously signed agreement and/or without LPA's request, LPA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of LPA.

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