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Human Resource Specialist

4 months ago

Manassas, United States Staffing Now Full time


Human Resource Specialist (Contract)

Responsible for maintaining employee personnel files, and general office files and forms; responsible for employee benefits administration. Provides clerical and administrative support to the department by performing the following duties in accordance with the policies and procedures.

Essential Duties:

  • Prepares and maintains personnel master files.
  • Provides assistance to employees with election and maintenance of cafeteria benefits.
  • Processes Virginia Retirement System (VRS) retirement requests.
  • Reconciles monthly benefits invoices.
  • Communicates new employee information and changes to third party. Processes COBRA notifications.
  • Assists with preparation of Annual Employee Benefits Statement.
  • Verification of Licensure/Certification.
  • Processes Changes of Status notices and relevant benefit changes. Works with the Human Resources Director to oversee the administration of multi-tiered employee benefits programs, including plans such as retirement, health, life, dental, vision, short and long term disability, and employee assistance program.
  • Administer employee insurance and working with insurance brokers and plan carriers.
  • Conducts new employee orientations; informs new employees of benefits programs, policies and related enrollment deadlines.
  • Monitors leave of absence programs to ensure legal compliance, reviews and analyzes FMLA, PLOA and other state, federal leave law applications.
  • Helps educate employees and managers on policy and legal compliance regarding leave of absence.
  • Responds to employee and retiree questions and complaints, interfaces with third-party administrators to resolve claim appeals.
  • Works with employees to promote health and wellness in the workplace; develop programs, distributes education and resources materials, and provides training opportunities to achieve and maintain a healthy workforce.
  • Coordinates open enrollment for benefits, the preparation of open enrollment benefits materials and literature, and also helps with the coordination of an annual benefit fair.
  • Provides technical support and information to employees, supervisors, and managers in evaluating reasonable accommodation and protected leave requests.
  • Ensure company compliance with federal and state laws, including reporting requirements.
  • Assists the Director in establishing a calendar for companywide training activities for the leadership team.
  • Updates payroll, timekeeping and HRIS systems.
  • Maintains general files and forms required to accomplish assigned tasks and responsibilities.
  • Performs general clerical routines: answering telephone, correspondence, faxing, copying, and filing.
  • Maintains inventory of general office supplies for Human Resources.
  • Performs payroll processing in the absence of the Payroll Coordinator.
  • Other duties as assigned.
Education and Experience:

  • Bachelor's degree or equivalent from four-year College or technical school; and two years related experience and/or training; or equivalent combination of education and experience.
  • Notary Public, State of Virginia.
  • Strong computer skills.