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Special Projects Coordinator

4 months ago

Chicago, United States ReGeneration Schools Full time

Job Description

Job Description

Special Projects Coordinator

ReGeneration Schools, founded in 2016, is a nationally ranked charter program with seven charter schools located in Illinois and Ohio. ReGeneration serves over 1800 students of whom 99% are minority and 86% are low income. U.S. News and World Report’s 2021 School Ranking listed all ReGeneration elementary schools among the top ten charter elementary schools in Illinois. ReGeneration expanded to Ohio in 2019, opening its Bond Hill campus in 2019. ReGeneration is expanding in Ohio adding two more campuses effective July 2023.

We are seeking an experienced full-time Special Projects Coordinator to join our CICS Avalon schools campus for the 2023-2024 school year. The Special Projects Coordinator plays a central role in ensuring an orderly, responsive, and welcoming school. In addition to maintaining the school's administrative systems and routines, the Special Projects Coordinator functions as the primary contact person for all of the school's constituents. In this role, the Special Projects Manager must communicate effectively with students, teachers, families, trustees, donors, and visitors. The Special Projects Coordinator will report directly to the Director of Operations.

QUALIFICATIONS: Bachelor's degree

1-3 years of previous office

management/administrative

experience in a public or charter school.

A cheerful and welcoming demeanor

Very strong interpersonal and communication skills (written and oral)

Strong organizational skills

Takes instruction well, as well as takes initiative

Experienced with Impact and Power School (REQUIRED)

Proficiency with MS Word, Excel and databases (REQUIRED)

Ability and desire to work in a fast- paced, highly disciplined, sometimes unpredictable school environment

Maturity, humility, strong work ethic, sense of humor, and roll-up my sleeves attitude

Responsibilties:

General School Support/ Administration/ Services Coordinating transportation services and troubleshoot issues as they arise

Coordinating student health services; monitor student health and safety for any

unusual/disconcerting

trends; coordinate with site nursing staff to ensure that students receive appropriate care

Filing of documents

Helping to plan and manage logistics and preparations for school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.)

Assist with creating and implementing school schedule and coverage trackers, including special schedules (e.g. field trips, testing schedules, etc.)

Manage logistics for school-wide or grade-level field trips and other culture events

Maintaining school calendar of events and class schedules

Coordinate on-site components of school financial systems such as purchase orders, payroll records, grant reports, and financial forms

Collecting and compiling school performance and other data and creating presentations and various reports;

Manages report card and progress report process (e.g. report card generation and printing, planning report card nights, etc.) and assists with other data tracking and reporting on a regularly scheduled basis

Producing letters, memos, and other notices, ensuring that past memos, notices, and other school specific documents are posted to the Shared Server

Creating and assembling materials for staff trainings, including handbooks, professional development materials, etc

Ensure an orderly, responsive, friendly school environment

Performing other administrative duties as assigned/ required

Student Information, Data and Reporting Processing late arrivals and following up with the families of absent students

Producing accurate and timely student attendance, disciplinary, honor roll, and other reports

Overseeing student attendance data process and ensuring that it is reconciled and accurate on a daily basis, auditing student behavior data (suspensions, etc.) for completeness

Using PowerSchool and Impact to reconcile student attendance daily, and maintain/ update all student

contact/demographic

information

Executing the logistics around the administration and processing of regular and annual state exams

Front Office Management Welcoming visitors; serving as gatekeeper to address questions and minimize interruptions of the school operations and instructional team

Answering phones, redirect inquiries as may be appropriate and relay messages to staff in a timely manner

Manages positive working relationships with school vendors.

Help to direct the school’s main office, serving as back up to the Office Manager

Manage mail and packages (distributing received mail, preparing school mailings, making mail drops, etc.)

Maintaining a clean, stocked, and organized office environment; maintain complete sets of commonly used forms for staff and families

Supplies and Equipment Maintenance Conducting weekly supply

inventory/equipment

check and restock as necessary

Managing the school's asset and supply systems

Fulfilling staff supply requests

Maintain office equipment (aka ensure copiers are operational and fully stocked with toner paper, etc.)

Assists teachers with daily classroom technology needs and regular technology support.

Student Enrollment/ Recruitment Processing student applications

Managing the collection and maintenance of student and school records/ systems (receiving new student and lottery applications forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.) , ensuring they are properly maintained and updated at the school.

Planning and executing the school's admissions process including, student recruitment outreach, working with CICS on waitlist management, enrollment documentation, etc.

Organizing and executing preparations for open houses, new and returning student registration

Working with Director of Operations to design and place advertisements to recruit new students

Assist with school-based student recruitment, including materials creation and hosting recruitment events, and providing support for the network lottery.

8th grade support Manage GoCPS account

Assist parents and scholars with enrolling onto GoCPS and selecting high schools

Keeps track of high schools 8th graders are attending

Plan all 8th grade events (graduation, trips, luncheon, etc)

Order all 8th grade ceremony items (awards, diplomas, tassels, shirts, etc)

Meets with principal to discuss all activities related to 8th grade

Books speaker and church

Submits all events invoices

Collect and manage 8th grade fees

Any additional responsibilities that may require attention

Compensation: Competitive salary and benefits (based on experience).

ReGeneration is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, creed, religion, gender, sexual orientation, national origin, age or disability.

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