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Human Resources Information Systems Analyst

4 months ago

Los Angeles, United States Low Income Investment Fund Full time

LOW INCOME INVESTMENT FUND Human Resources Information Systems Analyst Location: San Francisco, Los Angeles, New York, Atlanta, or Washington, DC Reports to: Human Resources Manager Exempt classification: Non-Exempt Status: Regular, Full time Salary range: $70,000 to $80,000 Annually THE COMPANY: Low Income Investment Fund (LIIF) is a national community development financial institution (CDFI), headquartered in San Francisco with offices in New York City, Atlanta, Los Angeles and Washington, D.C., that invests in communities of opportunity, equity and well-being. As a CDFI, LIIF supports projects that have high social value but lack access to traditional financial institutions. Since 1984, LIIF has deployed more than $3.1 billion to serve more than two million people in communities across the country from its five offices. An S&P-rated organization, LIIF funds healthy communities by providing innovative capital solutions. Currently, LIIF is driving $5 billion in investments to advance racial equity (2020-2030). More on LIIF can be found at liifund.org. POSITION SUMMARY: As an HRIS Analyst, your core responsibility revolves around managing the organization's Human Resources Information Systems (HRIS) platforms within the HR departmental use. This involves overseeing data entry processes, maintaining the integrity of HR data, generating insightful reports, and providing technical support to users across the HR department. Your role is pivotal in ensuring that all HRIS function seamlessly and efficiently to support HR operations and strategic decision-making. Data management is a key focus of your work. You'll regularly conduct audits to verify data accuracy and compliance within all systems, implementing robust validation protocols to uphold data integrity standards. Collaborating closely with HR and Payroll teams, you'll ensure that the information stored in the system is up-to-date, reliable, and compliant with internal policies as well as regulatory requirements. Your involvement extends beyond routine operations to encompass system enhancements and upgrades. Collaborating with IT specialists, you'll identify opportunities for improving system functionalities, deploy new features, and ensure smooth integration with other organizational systems. This proactive approach enhances the overall effectiveness and usability of the HRIS, contributing significantly to operational efficiency and user satisfaction. Additionally, you'll play a crucial role in data analysis and reporting. By leveraging HRIS-generated data, you'll derive actionable insights, create meaningful reports, and provide valuable recommendations to HR and business leaders. These insights empower decision-makers to drive strategic initiatives, optimize HR processes, and align organizational goals with actionable data-driven strategies. PRIMARY DUTIES AND RESPONSIBILITITES: * Oversee the day-to-day operations of the HRIS platform, including data entry, system maintenance, troubleshooting, and compliance. * Ensure accuracy and completeness of HR data, conducting regular audits and implementing data validation processes. * Generate and analyze HR data reports to provide insights and support decision-making for HR and business leaders. * Collaborate with Payroll, IT and HR teams to identify system improvement opportunities, implement new features, and ensure seamless integration with other systems. * Provide training and support to HRIS users, including troubleshooting issues and assisting with system navigation. * Ensure HRIS compliance with regulatory requirements and internal policies, including data privacy and security standards. * Identify inefficiencies in HR processes and workflows, proposing and implementing solutions to streamline operations. * Liaise with various system vendors for system updates, upgrades, and resolving technical issues. * Maintain accurate documentation of HRIS processes, procedures, and system configurations. * Lead or participate in HRIS-related projects such as system migrations, implementations, and upgrades. * Stay updated with industry trends and best practices in HR technology, recommending and implementing innovations where applicable. * Work closely with Payroll, HR, IT, and other departments to ensure alignment of HRIS strategies with organizational goals and objectives. * Support change initiatives related to HRIS implementations, ensuring smooth transitions and user adoption. * Analyze HR metrics and trends to provide insights for strategic planning and decision-making. * Investigate and resolve HRIS issues reported by users, escalating complex issues as needed. DEPARTMENT SPECIFIC RESPONSIBILITIES: * Always maintains confidentiality and sensitivity. * Provides high level of customer service and support to HR department. * Strong administrative skills, including organization, time management, and multitasking. * Exceptional attention to detail and accuracy. * Communicates effectively, timely, honestly. * Ability to work independently as well as part of a team. * Supports other duties as assigned by management. * These statements describe the primary duties and responsibilities of the job and are not intended to be an exhaustive list of all tasks. Other work duties may be assigned at any time with or without notice. SKILLS, KNOWLEDGE, AND ABILITIES REQUIRED: * Human Resources - Ability to apply HR strategies and practices in compliance with HR Best Practices. * Interpersonal - Strong people skills and the ability to build rapport across HR while quickly and confidently gaining respect of others team members. * Operational - Solid planning, organizational, and project management skills with the ability to multi-task and assimilate new information quickly. * Emotional Intelligence - Energetic, forward-thinking, and creative individual with high ethical standards and an appropriate professional image. * Communication - Effective verbal and written communication skills. * Analytical - Experience with analyzing data. * Problem Solving - Ability to exercise initiative, sound judgment, problem-solving, and decision-making. * Technical - Ability to operate technical devices (e.g., computer, databases, laptop, tablet, smartphone etc.) TEAMWORK/CUSTOMER RELATION RESPONSIBILITIES: * Maintain strong relationships with internal partners, fostering trust and promoting collaboration. * Contributes to a high performing/positive team culture. * Shares knowledge, time, and expertise to assist other members of team. * Timely and accurately responds to requests and inquiries from across the Company. * Demonstrates "can do" attitude as priorities shift. EDUCATIONAL AND OTHER REQUIREMENTS: * An advanced degree in Human Resources, Organizational Development, Business Administration, or related is preferred, but not required. * Minimum Bachelor's degree - Graduate from an accredited school. Area of emphasis: Human Resources, Organizational Development, Business, or related degree. * Alternatively minimum Associate degree - Human Resources, Communications, Business Administration, or related discipline. * Minimum of 2 years of demonstrated experience in HRIS administration, data management, compliance, or HR operations. * Minimum of 1 year of demonstrated success working within a not-for-profit, face paced environment. * Minimum of 2 years of demonstrated proficiency in ADP Workforce Now. * Experience working with multi-state, multi-location environments preferred * ADP Workforce Now Specialist - Proficiency Certification preferred * The incumbent may need to travel to other LIIF offices, currently in San Francisco, Los Angeles, DC, Atlanta, New York and affiliates in Ohio. * Valid Driver's License Required - Driving to meetings and/or events may be necessary. Additional Requirement: All Low Income Investment Fund (LIIF) employees must be fully vaccinated against COVID-19. In accordance with LIIF's policies, we provide reasonable accommodations, absent undue hardship, to qualified individuals who cannot get vaccinated against COVID-19 because of sincerely held religious or medical reasons. If you believe you need an accommodation from the vaccination mandate required by this policy, please notify our Human Resources Department. HOW TO APPLY: Please apply with Resume and Cover Letter via our recruitment portal: Recruitment (adp.com) Notice to Third Party Recruitment Agencies: Please note that Low Income Investment Fund does not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, there will be no obligation to any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement Low Income Investment Fund shall explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of Low Income Investment Fund. We do not accept unsolicited phone calls. Only candidates being considered for a position will be contacted. LIIF, an EOE (Equal Opportunity Employer), believes that diversity ensures excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, or national origin. Candidates of diverse background and with diverse experience are strongly encouraged to apply for this position.

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