Part-Time Intermittent Cemetery Information Coordinator

1 week ago

Delaware, United States Delaware County, OH Full time

Individual is responsible for a creating a comprehensive veteran burial database for Delaware County utilizing historical data the Veteran Service Office has and other data. Will work with the Recorder's Office, historical societies, veteran's groups, and government entities. Will also relay information on veteran's graves in disrepair when visiting cemeteries as part of the database creation. Position will spend most time working remotely, thus frequent status reports will be required. * Honorably discharged veteran of the United States military. If a qualified veteran is not available, the spouse, surviving spouse, child, or parent of a veteran can be considered. * High School diploma or equivalent and knowledge of databases and cemetery records required. * Must possess a valid Ohio Driver's License and acceptable driving record. * Will work with a Veteran Service Commissioner and Director to provide guidance ESSENTIAL JOB FUNCTIONS: * Compiles office historical data into a database; * Finds additional data from sources of information, such as historical societies, veteran's groups, and government entities; * Visits cemeteries to verify accuracy of old data; * When visiting cemeteries, if a marker needs repaired, works with the staff to correct the issue; * Performs accurate typing, word processing, and related computer operations; * Devises correspondence, completes forms and develops reports; * Faxes and copies materials as requested; * Demonstrates regular and predictable attendance; * Attends various training sessions, video conferences, and workshops; * Processes and distributes incoming and outgoing documentation and correspondence; * Maintains appointment calendars as requested; and * Other duties as assigned. NON-ESSENTIAL JOB FUNCTIONS: Performs related non-essential functions as required. I. JOB REQUIREMENTS Equipment: Ability to use a variety of office equipment such as computer, copier, typewriter, multi-line telephone, calculator, FAX machine, and software and other equipment necessary to perform duties. Individual uses appropriate personal protective equipment when necessary. Ability to safely operate a motor vehicle is required. Critical Skills/Expertise: * Ability to create or work within a database; * Ability to operate a multi-line telephone system, and other standard office equipment; * Ability to communicate effectively with veterans, spouses, surviving spouses, and others; * Proficient in computer programs, but not limited to, Microsoft Word, Excel, Outlook, and office specific programs; * Ability to define and solve problems, collect data, accurately enter data; establish facts, draw valid conclusions using judgment, and analytical skills; * Ability to communicate effectively with internal and external customers, both orally and writing; * Ability to work independently, under pressure, and to set and achieve goals; * Knowledge of and the ability to adhere to applicable County and departmental policies and procedures; * Proficiency in grammar, writing, mathematical skills, spelling, and punctuation; * Knowledge of security measures for handling confidential and sensitive material; * Thorough knowledge and adherence to follow safety policies, procedures and practices; and * Thorough knowledge, adherence and aptitude to follow federal, state, county, and department policies and procedures, laws and regulations; II. DIFFICULTY OF WORK Work consists of complex, varied, standardized and non-standardized tasks requiring application of numerous laws, rules, regulations, and procedures. Individual confronts a wide variety of problems that are solved by asking co-workers questions and drawing conclusions. III. RESPONSIBILITY Individual is given general direction and guidance allowing for the planning of procedures and methods to obtain objectives. Work is requested by individuals listed above and reviewed in process. Errors are generally readily detected in the normal course of work by standard checking resulting in little or no loss of time. IV. PERSONAL WORK RELATIONSHIPS Contact is with co-workers, employees from public and private sector organizations and the public. The purpose of these contacts is to guide and direct, check on progress of work assigned, develop databases, and enhance the deceased veteran records and markers within Delaware County. V. PHYSICAL EFFORT AND WORK ENVIRONMENT Physical Requirements:The physical requirements of the position are identified as sedentary work, which may require the lifting of up to fifty (50) pounds. Physical Activity: The physical activity of the position is manual dexterity, moving boxes, assembling, talking, hearing, reaching, stooping and walking. Visual Activity:The minimum visual activity of the seeing job is close to the eyes, and requires viewing a computer terminal and proofreading information. Job Location: The minimum work conditions for the position indicate that the individual is sometimes exposed to adverse environmental conditions when visiting cemeteries; however, the visit can most likely be scheduled to prevent adverse weather. Work is generally sedentary.

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