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Development Coordinator

4 months ago

Austin, United States American Heart Association Full time

Overview:

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

We have an opportunity for a Development Coordinator in Austin, TX.

The responsibilities of this role include providing senior level support to the Executive Director, carrying out sophisticated administrative support and technical program assistance work. The position provides administrative and systems database support, as well as assisting with event logistics. Includes handling data in three databases, leading event prep and logistics with overlapping timelines. This position works with staff and external donors and volunteers regularly, so a customer-service approach is a requirement.

This is an office-based position with a hybrid schedule. The office is in Austin, TX.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities:

Key responsibilities include detailed project/event management, customer service, administrative and clerical support, data management and reporting, basic graphic design, and event website management.

  • Input and maintain high-quality, accurate data in systems including Blackbaud Luminate, Greater Giving, and Microsoft Dynamics. Includes prospective and existing donor and event participant information, financials, auction items, and more.
  • Provide administrative support to Executive Director.
  • Works with Executive Director to ensure timely stewardship and follow-up needs are met for key donors, board members and committee members.
    • Maintains an orderly filing system for correspondence and other documents.
    • Maintains accurate information relevant to internal meetings, committee meetings and events.
    • Schedules and coordinates activities such as meetings, travel, conferences and department activities for all members of the department.
  • Lead check-in and checkout procedures in-person at local events, including training of volunteers, processing all financial transactions, and handling cash. Compose and send donor acknowledgments. Assist directors in collecting any unpaid funds pledged by donors.
  • Assist with accounts receivable and accounts payable tasks as needed, such as processing cash/check payments, sponsorship agreements, and vendor invoices.
  • Maintain event websites.
  • Help directors with miscellaneous administrative or clerical needs, such as compiling reports and presentations for strategy meetings, reserving travel, etc.
    • Working independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include planning and coordinating multiple presentations and disseminating information.
    • Coordinates Board and key monthly committee meetings.
    • Maintains board contact information lists and handles communication between board and Executive Director.
    • Other duties as assigned
Qualifications:
  • High school diploma or GED equivalent required.
  • 2 years of experience in meeting and event planning.
  • 2 years of experience working with donors and volunteers preferred.
  • 2 years of experience with non-profit organizations preferred.
  • Excellent verbal and written communication skills.
  • Ability to make decisions quickly and independently with little to no direct supervision.
  • Ability to work in a team environment and connect with all levels of staff, volunteers and the public.
  • Ability to conceptualize, reason through problems, make effective decisions and develop alternative solutions.
  • Organization skills, detail oriented and experience handling sensitive and confidential information.
  • Proficient in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint. These skills are subject to testing.
  • Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
  • Ability to travel to local events; requires access to reliable transportation


Compensation & Benefits:

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

  • Compensation Our goal is to ensure you have a competitive base salary. Thats why we regularly review the market value of jobs and make adjustments, as needed.

  • Performance and Recognition You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.

  • Benefits We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
  • Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Associations national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
  • Work-Life Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

  • Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.


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The American Heart Associations 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.


At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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EOE/Protected Veterans/Persons with Disabilities