Administrative Assistant

1 day ago

Peoria Heights, United States Peoria Christian School Full time
Job Details

Job Location
Monroe Campus, Peoria Heights, IL - Peoria Heights, IL

Position Type
Full Time

Education Level
High School

Travel Percentage
None

Job Shift
Day

Job Category
Admin - Clerical

Description

Spiritually

The secretary shall possess characteristics that reflect
  • Acceptance without reservation of Peoria Christian School's statement of faith.
  • A strong, clear Christ-centered testimony.
  • A member/regular attendee of an evangelical church.
  • A mature, godly spirit.
  • A Christian role model in attitude, speech, and actions toward others.
  • A life of faith, prayer, witnessing, and unity in the body of Christ.
  • A godly love for children.
Professionally

The secretary shall
  • Be able to perform each essential duty satisfactorily.
  • Be computer literate (Microsoft Word, Excel, and PowerSchool).
  • Have good verbal and written communication skills.
  • Be able to handle multiple tasks simultaneously.
  • Meet everyday stress with emotional stability and optimism.
  • Possess organizational skills for filing and detailed project assignments.
  • Possess disciplined time management skills.
  • Have integrity in dealing with confidential information.
  • Have the ability to be flexible and supportive of job assignments.
  • Have the required training needed for the position.
Personally

The secretary's life shall reflect
  • A lifestyle of biblical integrity.
  • The ability to listen and respond to counsel.
  • A spirit of dedication, commitment, flexibility and support for the job assignments.
Job Description

Purpose

The secretary shall enhance the service to others from the elementary office by providing sup- port to the building Principal and teachers.

Essential Job Results

The secretary shall
  • Arrive and depart school based on PCS policies.
  • Answer all incoming phone calls and take messages, etc.
  • Secure substitutes on a daily basis. Maintain substitute time sheets. Open necessary class- rooms in the morning.
  • Maintain a current substitute list, as directed by the principal, and ensure they have all of the information necessary to perform their duties.
  • Call students to leave when signed out. Adjust attendance when necessary.
  • Ensure daily attendance records are completed, including calling parents of absentee's.
  • Supervise students waiting to leave or sitting at the office for recess or discipline.
  • Sort and distribute daily mail.
  • Keep staff and volunteer coordinators informed of any changes in schedules, etc.
  • Advise teachers about recess weather.
  • Log immunization, physical forms, and dental forms in compliance with ISBE requirements, and submit to administrative secretary according to ISBE guidelines. Collect birth certifi- cates for each student.
  • Copy and distribute forms that will be needed in PK-4th.
  • Maintain class schedules for the teachers and revise class lists as necessary.
  • Copy necessary information for teacher and Room Moms.
  • Plan and provide details for projects as directed by the principal or his/her representative.
  • Complete laminating items for all teachers and staff PK-12. Document the amount used by each person.
  • Attend and participate in all meetings as outlined in the contract or assigned by the Princi- pal.
  • Organize on-line lunch orders and lunch tickets.
  • Maintain supply inventory for elementary office and teachers.
  • Welcome and assist everyone entering the office in a way that reflects a Christ-like attitude, while maintaining a calm, professional atmosphere.
  • Provide first aid, CPR, and AED, as needed, and retain current certification.
  • Maintain emergency contact book and various emergency files.
  • Order office supplies based on the principal's approval, or other requests as directed by the Principal.
  • Maintain records, including electronically (PowerSchool) and hard copy (cumulative folder), and other records as assigned by the Principal.
  • Create forms as necessary.
  • Be knowledgeable regarding all aspects of the elementary department.
  • Recognize the role of parents as being primarily responsible to God for their children's edu- cation, and be prepared to assist them with this task.
  • Know and comply with emergency and crisis procedures.
  • Attend workshops to maintain professional and technical knowledge.
  • Maintain a safe and clean working environment by complying with procedures, rules, and regulations.
  • Keep proper discipline in the hallways and on school premises.
  • Enforce the parent/student handbook.
  • Contribute to the spiritual growth of the students by example, by personal and professional studies, and by personal devotions and worship.
  • Actively assist and encourage students to grow in their faith.
  • Develop rapport with students, parents, and staff.
  • Supervise and sponsor extra-curricular activities, as assigned or needed.
  • Support the broader program of the school by attending extra-curricular activities when pos- sible.
  • Recognize the need for and contribute to good public relations inside the school family, as well as outside in the community.
  • Contribute to team effort by accomplishing related results as needed.
  • Attend and participate in scheduled devotionals, staff training, committees, and faculty meetings.
  • Cooperate with the Board and administration in implementing all policies, procedures, and directives governing operation of the school.
  • All other duties, as assigned, by the Board, Superintendent, or building Principal.


Expected Outcomes

The secretary shall fulfill the essential job functions so that the office
  • Will have effective procedures in place for meeting elementary needs successfully.
  • Will have a positive and successful relationship with school employees and school families.
  • Will have a filing system in place for effective retrieval when needed.
  • Will develop needed procedures for running the elementary office efficiently.
  • Will have a pleasant and organized appearance.

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