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Senior Meeting Planner

4 months ago

Wayne, United States Lumbermens Merchandising Full time
LMC is the leading buying group for a network of independent building material companies across the US. As their buying group, LMC negotiates and facilitates procurement opportunities for the most desired brands in the lumber and building materials industry. We also work to provide operational support with focus on logistics, capital equipment, technology, and marketing. By leveraging the billion dollar buying power of our members, LMC ensures our members have a competitive edge to capture more of their local market share.

The Senior Meeting Planner will serve as project leader on specific events, coordinating teams that plan, implement, and manage all aspects of events. They will initiate and lead meetings with stakeholders to plan scope and format of events, timeline design, vendor sourcing and management, visual and graphic design, establish and monitor budgets, and/or review administrative procedures and event progress. This position requires work in our office Monday through Thursday, with the option to work remotely on Fridays, as well as the first Monday of each month.

Essential Duties and Responsibilities:
  • Manage and support all strategic, operations and logistical activities for meeting and event related projects.
  • Organize facilities and manage all event details such as lodging, catering, setup, entertainment, transportation, registration, AV, and production technology.
  • Maintain, report, and forecast meeting budgets.
  • Use technology to manage the planning processes for meeting, including meeting registrations, approvals, budget and actual spend, calendars, meeting logistics, attendee registrations etc.
  • Negotiate with vendors to secure contracts, maintain budgets and ensure event needs are met.
  • Conduct research, find resources and make recommendations regarding event possibilities.
  • Design and build websites that provide exceptional user experience and maintain efficient backend attendee management and reporting.
  • Understand the unique needs of different types of events.
  • Develop and maintain a strong working relationship with dealers, exhibitors, vendors, and internal staff.
  • Partner with Marketing and other stakeholders in the development of communication plans and materials including invitations, promotional materials, meeting websites and other meeting/event collateral.
  • Support execution of delivery in line with the overall strategy.
  • All other duties as assigned.
Qualifications:
  • 5+ years of experience in the field of meeting and event planning.
  • Bachelor 's degree in business administration, marketing, meeting management, public relations, communications, hospitality, or equivalent work experience required.
  • Cvent experience (Meeting/Registration development, On Arrival, Mobile App/Attendee Hub) is required.
  • CMP and established relationships with vendors in the event industry preferred.
  • Strong knowledge of program/event management and budget maintenance. Exposure to project planning/forecasting financial implications.
  • Excellent computer skills, knowledge of Microsoft Office tools, CRM Systems, Concur, and able to learn new technology quickly.
  • Able to work with minimal direction required.
Why join LMC?

LMC supplies products and services to the home building industry, which is seeing considerable growth with exciting new products, advanced building technologies, and home improvement innovations. The LMC team uses its knowledge and expertise in an entrepreneurial atmosphere to further the growth of our independent member companies. The average tenure of LMC staff is fifteen years or more, and there is a strong sense of camaraderie and pride in our customer-focused culture. Being a part of an established forest products and building materials buying group that helps locally owned, independent businesses succeed is truly a rewarding experience.

Check out our benefits and perks
  • Incentive programs for all employees
  • Traditional and Roth 401k Plans with Generous Company Contributions
  • Medical, Dental and Vision Insurance with Flexible Spending Accounts
  • Competitive Vacation and Paid Holidays
  • Life Insurance Along with Short and Long Term Disability
  • Continuing Education Tuition Assistance
  • Walking distance to the train station and local eateries
  • Employee team building, company gatherings and participation in various charity events
  • Located in the beautiful neighborhood of Wayne, PA

Come Be a Part of Something Bigger