Administrative Assistant

1 week ago


West Palm Beach, United States Evrhire Full time

Title: Administrative Assistant

Location: West Palm Beach, Florida (hybrid)

Terms: Full-time

Were looking for a meticulous, detail-oriented team member to assist the owner with the office administration. The successful candidate will be required to work for the company in our West Palm Beach office location.

Responsibilities:

  • Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy.
  • Manage agendas, travel plans and appointments.
  • Manage emails, letters, packages, phone calls and other forms of correspondence.
  • Support QuickBooks bookkeeping and budgeting procedures for the company.
  • Send out invoices and assist with collections.
  • Create and update databases and records for financial information, personnel and other data.
  • Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
  • Submit reports and prepare proposals and presentations as needed.
  • Assist colleagues whenever there is an opportunity to do so.
  • Manage general HR and payroll duties (onboarding, offboarding, benefit administration).
  • Assist with contract reviews and preparation.

Experience:

  • Previous experience in an office setting is preferred, but not necessary.
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to multitask and prioritize tasks effectively.

Must have driver's license, proficiency in QuickBooks, and Microsoft Office. Notary is a plus

Benefits:

  • Medical
  • Dental
  • Vision
  • Short-term and Long-term and Life Insurance
  • 401-K (10% match)


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