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Communications Manager

4 months ago

Provo, United States Brigham Young University Full time

Staff and Administrative Why Work at BYU? As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the university's mission: "To assist individuals in their quest for perfection and eternal life. Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth all situated within a beautiful and historic campus make it hard to imagine a more inspiring place to work. Job Summary (Communications Manager) This individual will assist in leading day-to-day operations and oversee internal and external digital media and strategic campaigns for the External Relations office. This includes coverage for all 6 academic areas, Deans Office, Advisement, Galleries, Museum of Art (MOA), CFAC Marketing & Production Arts Production, BYU OnStage, CSR etc., managing office budget and resource planning, and assisting the Assistant Dean in Academic, Media, University, Donor, Alumni Relations and Performing Arts Management (PAM). Essential Functions 1. Oversee Digital Media and Reports * Work with Assistant Dean on communications and public relations plans which include key strategic digital media and strategic campaigns to both internal (Faculty and Staff) and external audiences (University Administration, Alumni, Donors, Public, etc.). * Facilitate strategy meetings and assist with monthly council meetings. * Gather and create monthly analytical reports and dashboards for the External Relations office to meet KPIs of College (Dean's Office) and External Relations Strategic goals and plans. * Maintain a monthly / annual report that reflects the use and impact of sacred resources allocated by the Dean's Office to External Relations. * Manage other office processes such as, but not limited to: hiring, training, hours reporting, time off requests, forecasting, etc. 2. Facilitate the development, implementation, execution & reporting of strategic campaigns for the College. * Supervise part-time employees including students and coordinate strategic processes with their teams including related College campaigns. * Facilitate inspiring and experiential learning of the College with hands-on mentorship in the External Relations team, while promoting life-long learning. * Assist in updating and maintaining reporting documents for 10-12 campaigns throughout the year for the Dean's Office and the College of Fine Arts & Communications. (e.g. Faith + Works, Season Announcements, Homecoming, etc.) * Collaborate with BYU On Stage (Marketing/Creative), Bravo, CFAC Marketing and Production through the MarComm committee in the strategy for performances. * Assist with the creation and editing of digital media for the college including newsletters. 3. Manage the External Relations office budget, strategic resource planning & special projects under the direction of the Asst. Dean. * Report out strategic efforts to achieve annual and long term KPIs in concert with the BYU Strategic Plan and AIMS of a BYU education. * Evaluate the budget needs monthly based on the yearly allocated funds, create an annual budget in Quarter 4. * Facilitate quarterly Strategic Resource Planning for the External Relations office in conjunction with Assistant Dean. * Assist in the coordination of special projects with internal and external vendors. 4. Communications Consulting Relationship Management * Collaborating closely with the Assistant Dean in managing the External Relations portfolio of relationships with media, donors (Philanthropies), alumni and university (branding/college communicators) and academic (faculty/staff) area relations. Crisis Communications * Work with the Assistant Dean in executing responses to the appropriate groups. Facilitate External Relations teams in their crisis communications protocol. * Maintain a monthly report of crisis communications for Assistant Dean of the College of Fine Arts & Communications. Education/Experience Minimum education/experience required: Bachelors degree in communications or related field and 2+ years agency or internal marketing team experience OR equivalent combination of education and experience. Preferred: Masters degree in communications or related field. Skills, abilities, knowledge, licenses, certifications * Experience Managing a Team * High attention for detail * Self-Motivated with excellent time management skills * Project management experience: ability to forecast, assign projects, create deadlines and follow up to meet deadlines * High attention to client communication: ability to work with people at all levels of an organization * Experience with financial and budget planning * Ability to recruit, train and manage high-potential employees in a high-turnover environment * Proficiency in MS Office, Google Drive and Project management software (e.g basecamp) * Well-developed organizational, communication, and writing skills * Ability to work well with others and feel comfortable speaking in front of a group What we offer in return: This position comes with fantastic benefits, including: * Employee assistance program, available to the employee and all members of their household * Access to the library * Free on-campus parking * Free UTA pass * Discounts at the BYU Store and for many events at BYU * 401(k) thrift savings plan + retirement benefits * Employee Assistance Program * Tuition benefit (after 2 years) Employee Class: 3/4 Time (28 hour) Work Location: Provo Campus Environment: General office or other equivalently good environment Physical Exam Required: N Desired Start Date: 07/08/2024 Job Close Date: Open Until Filled Pay Level: 52 Approximate Starting Salary: $29.75 - $38.50 Documents Required at time of Application: Required: Cover Letter, Resume Optional: Digital Portfolio, Letter of Recommendation 1, Writing Samples Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend. Brigham Young University is an equal opportunity employer, including disability and protected veteran status. Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU

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