Director of Finance/Controller

2 weeks ago

Mt Vernon, United States George Washington's Mount Vernon Full time
Director of Finance/Controller

Full-Time, Exempt

General Description:
The Director of Finance is responsible for directing all day-to-day accounting and finance operations of the Association. Primary responsibilities include: staff management and development, process improvement, internal and external financial reporting and compliance and ensuring the system of internal controls is sufficient to safeguard the Association's assets.

Essential Duties:
Management and Leadership
  • Oversee the day-to-day operations of the accounting and finance staff including the design and management of an organizational structure adequate for achieving department goals and objectives
  • Provide leadership to departments by establishing oneself as a well-respected and reliable consultant concerning financial matters.
  • Work closely with department heads to understand department goals, financial needs and reporting needs.
  • Primary contact with independent auditors, commercial banking relationships, casualty/liability insurance broker, credit card companies, etc.
Transactions
  • Safeguard assets and assure accurate and timely recording of all transactions by implementing an efficient system of internal controls
  • Manage the accuracy and productivity of day-to-day activities including accounts payable, cash disbursements, invoicing/billing, customer credits and collections, payroll, inventory, fixed assets, general accounting and cost accounting
  • Review bank reconciliations and general ledger reconciliations on a monthly basis
  • Establish best practices and continuously consider ways to innovate in a complex environment
  • Oversee integration of sub systems into the general ledger
  • Maintain a systematic chart of accounts
  • Maintain an orderly accounting filing system
  • Ensure liabilities are paid in a timely and accurate manner
  • Ensure accounts receivable and pledges receivable are collected promptly
  • Ensure payroll is processed in a timely and accurate manner
Reporting
  • Issue timely and accurate monthly reports to management and the Board of Regents
  • Prepare monthly reporting package for CFO review
    • Include comparative operating results and financial position with variance explanations
    • Monthly attendance report
  • Coordinate the preparation of the financial section of the Association's annual report
  • Prepare and/or review audit work-papers prior to the start of the annual independent audit of the Association's financial statements
  • Prepare draft of annual audited financial statements and footnotes
  • Recommend benchmarks against which to measure the performance of Association operations
  • Manage the annual budget process
  • Provide management with financial reports and analyses as needed
Compliance
  • Maintain a documented accounting policies and procedures manual and regularly update to ensure best practices are implemented and maintained at all levels
  • Coordinate the annual audits of the Association's financial statements and retirement plans with independent auditors
  • Monitor compliance with debt covenants
  • Prepare draft of IRS Form 990 and 990-T and VA Form 500
  • Prepare or review all business licensing, personal property tax and other government tax filings and compliance filings
  • Maintain PCI compliance
Other
Special projects and other duties as assigned

Qualifications and Education Requirements:
Experience:
  • Bachelor's degree in accounting or business administration, or equivalent business experience
  • 10+ years of progressively responsible experience at a not-for-profit organization or medium/large corporation
  • 5+ years supervisory experience
  • Certified Public Accountants and Certified Management Accountants preferred
  • Public accounting experience a plus
  • Intermediate to advanced accounting software expertise a must
  • Advanced experience with one or more of the following systems Dynamics GP, Tessitura, CounterPoint, Squirrel
Skills Required:
  • Ability to coach, mentor and manage staff
  • Ability to design and implement internal control changes in a complicated environment
  • Strong organizational skills
  • Meticulous attention to detail and accuracy in work product
  • Ability to establish and meet deadlines
  • Flexibility and the ability to thrive in a fast-paced environment
  • Experience with forecasting, budgeting and financial modeling
  • Excellent interpersonal skills a must
Equipment Used: Telephone, computer, calculator, presentation equipment.

Benefits:
  • 403(b) Retirement plan with employer matching
  • Employee recognition at 5 years of service
  • Monthly employee events
  • Employee referral program
  • On-site Library
  • Discount on Public Event Tickets
  • Discount in the Mount Vernon Shops
  • Discount at the Mount Vernon Inn and Food Court Pavilion
  • Free parking
  • Health, Vision, and Dental insurance
  • Short Term Disability, Long Term Disability, and Life Insurance
  • Paid leave for Sick Time, Vacation and Holidays
  • Flexible spending account for medical care

Mount Vernon is dedicated to creating an inclusive environment for all employees. As an Equal Opportunity Employer, we are committed to building and retaining a team that represents a variety of skills, experiences and perspectives. All employment decisions are based on business needs, job requirements, performance, and qualifications without regard to race, religion or belief, national or ethnic origin, gender/sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital or domestic partnership status, veteran and military status, family or parental status, or any other status protected under federal, state, or local law. Mount Vernon will not tolerate discrimination or harassment based on any of these characteristics.

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