Lead Office Administrator

3 days ago

Gettysburg, United States C & B Operations, LLC Full time

C & B Operations, LLC is a progressive family-owned company that has grown over 35 years to include thirty-six John Deere dealerships in six states. We currently have an opening for a Lead Office Administator. As the Lead Office Administrator you will play a pivotal role in ensuring the smooth operation of your local dealership's daily administrative functions. As the Lead, you would also be responsible for training/onboarding or facilitating training/onboarding for new hires, you would fill in or facilitate when Admins are on leave or PTO and, you would also be the main point of contact for Administrator support throughout a specified area or region.

Essential Duties:

  • Oversee and coordinate administrative duties, including but not limited to, answering phones, managing emails, and handling correspondence
  • Act as primary point of contact for customer inquiries, providing exceptional service and addressing concerns promptly and professionally
  • Collaborate with various departments to streamline processes and improve overall efficiency
  • Daily cash reconciliation
  • Daily AR posting
  • Submitting AP invoices to Square 9 and supporting the centralized AP team
  • Assist the Sales Department with wholegoods processing and paperwork
  • Perform or facilitate onboarding/training for new employees at other locations
  • Fill-in or facilitate when Admins are on leave/PTO
  • Recurring meetings or calls with the region's main FSO AP point of contact
  • Recurring calls with company Lead Admins to discuss updates, issues, etc
  • Attending annual Regional/Lead Admin meeting at FSO for updating Training Guides, networking, best practices, etc.
  • Facilitate or assist when/where FSO needs assistance
    • AR collections, AP, Fixed Asset counts, payroll/timesheets, assist in document retention, backup FSO support
  • Identify other areas where the Lead Admin can help or assist in
  • Facilitate best practices
  • Perform other ad hoc tasks that arise due the changing nature of our business to help support the Company
Requirements:
  • Previous experience in office administration or a related field
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Excellent communication and interpersonal skills
  • Strong organizational abilities and attention to detail
  • Ability to multitask and prioritize tasks effectively
  • Leadership experience or demonstrated potential to lead a team
  • High school diploma or equivalent; additional education or certifications are a plus
  • Valid driver's license and a safe driving record
  • Ability to meet physical demands and duration of physical exertion generally required to perform tasks in support of all job functions, for example - sitting, standing, walking, lifting, carrying, reaching, pushing, and pulling
Benefits:

Qualified applicants must be able to successfully complete a pre-employment drug test and background check. C & B Operations, LLC is a drug-free workplace.
  • Competitive pay based on your experience
  • Excellent benefits including - Medical, Dental, Vision, and Accident Insurance, Short-Term Disability, Life Insurance, 401K with Company Match starting immediately, generous paternal leave for both moms & dads, and much more.
  • Progressive Paid Time Off and Paid Holidays - starting at 3 weeks of PTO in the first year.
  • Opportunities to grow - We love to promote within and have excellent training programs available to prepare you on-the-job and for your future with us.
  • Make an impact - You will participate in our annual Community Impact Day where we give back to the communities where we work and live.

Our goal is to improve the quality of work life by using fair and consistent treatment and providing equal growth opportunities for all team members. We are an equal opportunity employer as defined by federal, state or local laws.

Apply today at cbequipment.com/careers to find out more about this exciting opportunity

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