Current jobs related to Administrative Operations Coordinator - Augusta - Augusta National Golf Club

  • Administrative Operations Coordinator

    1 week ago

    Augusta, Maine, United States U.S. Department of the Interior Full time

    About the PositionThe U.S. Department of the Interior is seeking a highly skilled Administrative Operations Assistant to join our team. As an Administrative Operations Assistant, you will play a critical role in supporting the day-to-day operations of our organization.Key ResponsibilitiesProcess and enter payment documents into our automated financial...

  • Center Administrative Coordinator

    3 weeks ago

    Augusta, Georgia, United States Sylvan Learning of Augusta Full time

    Job OverviewSylvan Learning of Augusta is seeking a dedicated Center Administrative Coordinator to manage essential administrative functions within our center. This role encompasses a variety of tasks that are vital for the smooth operation of our educational services.Key ResponsibilitiesOversee daily administrative operations including phone reception and...

  • Administrative Operations Coordinator

    3 weeks ago

    Augusta, Maine, United States GeorgiaGov Full time

    Job Title: Administrative Support SpecialistCompany: GeorgiaGovExecute a range of secretarial, clerical, and administrative tasks under minimal supervision.Input data and manage document processing as required.Utilize standard office machinery to ensure efficient completion of responsibilities.Fulfill assignments related to administrative support...

  • Healthcare Administrative Coordinator

    3 weeks ago

    Augusta, Maine, United States Augusta Pain Consultants PC Full time

    Position Overview: We are seeking a personable, dependable, and detail-oriented healthcare administrative coordinator to become a key member of our dynamic pain management team at Augusta Pain Consultants PC. This role is essential for ensuring the smooth operation of our clinic while enhancing the patient experience through your warm, professional, and...

  • Administrative Coordinator

    3 weeks ago

    Augusta, Maine, United States GeorgiaGov Full time

    Position OverviewUnder general supervision, this role encompasses a range of essential secretarial, clerical, and administrative support activities tailored to enhance the efficiency of a unit or office.Key ResponsibilitiesData Management: Responsible for entering data and processing various documents and records.Office Equipment Operation: Proficiently...

  • Administrative Coordinator

    3 weeks ago

    Augusta, Maine, United States GeorgiaGov Full time

    Job Title: Administrative Support SpecialistCompany: GeorgiaGovRole Overview: The Administrative Support Specialist will be responsible for providing comprehensive clerical and administrative assistance to ensure the smooth operation of office activities.Execute a range of secretarial, clerical, and administrative tasks under minimal supervision.Input data...

  • Administrative Coordinator

    1 week ago

    Augusta, Maine, United States Maine's Public Universities Full time

    About the JobThe University of Maine is seeking an experienced Administrative Specialist to provide administrative, bookkeeping, and facility management support to the Kennebec County Cooperative Extension Office in Augusta.Key ResponsibilitiesAdministrative Support: Provide a wide range of administrative duties in support of Extension faculty, staff,...

  • Administrative Coordinator

    1 week ago

    Augusta, Maine, United States Maine's Public Universities Full time

    About the JobThe University of Maine is seeking an experienced Administrative Specialist to provide administrative, bookkeeping, and facility management support to the Kennebec County Cooperative Extension Office in Augusta.Key ResponsibilitiesAdministrative Support: Provide a wide range of administrative duties in support of Extension faculty, staff,...

  • Administrative Coordinator

    2 weeks ago

    Augusta, Maine, United States Manpower Augusta Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Manpower Augusta.Key Responsibilities:Provide exceptional customer service to clients and visitorsManage front desk operations, including check-in and screeningAnswer phones in a high-volume settingSchedule appointments and maintain calendarsEnsure...

  • Administrative Coordinator

    1 week ago

    Augusta, Maine, United States RHI DVA Renal Healthcare, Inc Full time

    About the Role:We are seeking a highly skilled and organized Administrative Assistant to join our team at RHI DVA Renal Healthcare, Inc. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our outpatient and hospital facilities.Key Responsibilities:Ensure the timely and accurate completion of change requisitions,...

  • Administrative Coordinator 2

    3 weeks ago

    Augusta, Maine, United States GeorgiaGov Full time

    Position OverviewUnder general supervision, this role encompasses a range of essential clerical, secretarial, and administrative support tasks to facilitate the smooth operation of the office.Key ResponsibilitiesData Management: Responsible for entering data and processing various documents and records efficiently.Office Equipment Operation: Operate standard...

  • Administrative Coordinator 2

    3 weeks ago

    Augusta, Maine, United States GeorgiaGov Full time

    Position OverviewUnder general supervision, this role involves executing a range of administrative, clerical, and secretarial tasks to support the operational needs of a designated unit or office.Key ResponsibilitiesData Management: Responsible for entering data and processing various documents and records.Office Equipment Operation: Utilize standard office...

  • Real Estate Operations Coordinator

    3 weeks ago

    Augusta, Maine, United States McManus Properties Full time

    Position OverviewWe are seeking a dedicated Real Estate Operations Coordinator who thrives in dynamic environments and is adept at managing multiple priorities. If you possess the ability to navigate complex situations with poise and are skilled at executing plans with precision, this role may be a perfect fit for you.About YouYou are a proactive individual...

  • Simulation Operations Coordinator

    3 weeks ago

    Augusta, Maine, United States InsideHigherEd Full time

    Simulation Operations CoordinatorJob Summary:The Simulation Operations Coordinator will collaborate closely with the Director of Operations to oversee the daily management of educational simulation events. This role is essential in ensuring the seamless coordination, administration, and supervision of technology, equipment, and resources necessary for...

  • Administrative Coordinator

    3 weeks ago

    Augusta, Maine, United States GeorgiaGov Full time

    Position Title: Administrative Support SpecialistCompany: GeorgiaGovProvide a range of secretarial, clerical, and administrative assistance under minimal supervision.Input data and manage documentation as required.Utilize standard office machinery to ensure efficient completion of tasks.Carry out responsibilities associated with administrative support...

  • Administrative Coordinator II

    3 weeks ago

    Augusta, Maine, United States State of Georiga Full time

    Position Overview:Under general supervision, this role encompasses a diverse range of administrative, clerical, and secretarial tasks that are essential for the smooth operation of the office and its personnel.Key Responsibilities:- Execute various administrative functions to support the unit effectively.- Manage clerical duties that contribute to the...

  • Director, Care Coordination and Operations

    2 weeks ago

    Augusta, Georgia, United States Wellstar Health System, Inc. Full time

    Job Summary:The Director of Care Coordination and Operations will play a key role in driving the strategic vision of the care coordination program at Wellstar Health System, Inc. This leader will work closely with the Chief Medical Officer, Chief Financial Officer, and other senior leaders to develop and implement strategies that align with the hospital's...

  • Administrative Coordinator

    17 hours ago

    Augusta, Maine, United States Enterprise Holdings Full time

    Enterprise Mobility Job OpportunityWe are seeking a highly skilled and customer-focused Administrative Representative to join our team at Enterprise Mobility. As a key member of our team, you will provide exceptional customer service and administrative support to our internal and external customers.Key Responsibilities:Provide high-level customer service...

  • Service Operations Coordinator

    3 weeks ago

    Augusta, Maine, United States Ferrellgas Full time

    Position Overview:As a recognized leader in the propane industry, Ferrellgas is committed to delivering exceptional service through a dedicated workforce. We are currently seeking a Service Operations Coordinator to enhance our team. This role is pivotal in ensuring outstanding customer interactions while providing essential administrative support to our...

  • Administrative Assistant

    3 weeks ago

    Augusta, United States MAU Workforce Solutions Full time

    Start your new career as an Administrative Assistant with MAU at Uniparts USA Ltd. in Augusta, Georgia. As a full-time Administrative Assistant, you will oversee and manage all office procedures, coordinate schedules, support the Management Team with administrative tasks, and contribute to the overall efficiency and growth of the organization. Uniparts USA...

Administrative Operations Coordinator

4 months ago

Augusta, United States Augusta National Golf Club Full time

The primary responsibility of the Administrative Operations Coordinator is to provide day-to-day operations management and support to the Senior Director, Campus Development, and all members of the department in an organized and efficient manner while maintaining strict confidentiality of all Club business materials. In addition, the Administrative Operations Coordinator is to assist with project charter management, project budget oversight of the Campus Development department and keep management informed of any matters that merit attention.

Essential Functions of the Job

  • Assist with the management of project scope changes to include maintaining design and construction change order logs.
  • Draft and manage project-related contracts and documents.
  • Manage all existing contracts using internal contract repository system (IntelAgree).
  • Assists with budget reconciliation of project closeouts and works collaboratively with Finance and Accounting team.
  • Responsible for ensuring all project invoices have been incorporated into the ERP system (Netsuite) in a timely manner.
  • Provide oversight to ensure financial policies, procedures and internal controls are met.
  • Manages the calendar and schedule of Senior Director and Senior Management team to ensure identified priorities are addressed promptly and time usage is optimized.
  • Handles logistics for meetings, retreats, and other gatherings on and off campus; responds and addresses unexpected changes and associated requests; arranges for urgent issues to be handled by appropriate staff.
  • Composes, prepares, and distributes approved correspondence for and on behalf of the department to include but not limited to e-mail, memoranda, letters, telephone correspondence, department records, shipping duties and visitor notification in a detailed, accurate and timely manner.
  • Assists in the management of departmental operating expenses by gaining awareness of our budgets and processes.
  • Supports and aligns with Chief Property and Planning Officer's Administrative Assistant to support greater uniformity across the Area of Planning and Operations.
  • Coordinates all departmental travel scheduling and itineraries. Procures all lodging and travel arrangements. Procures any necessary Club vehicle when necessary. Prepares all travel agendas. Requests domestic and foreign currency for business trips.
  • Coordinates Tournament credentials for contractors, and business associates.
  • Coordinates, in collaboration with Tournament, the Department's Tournament Observation responsibilities and aggregating information as a submittal post Tournament.
  • Physical demands are outlined immediately below.
Physical Demands
  • Acceptable level of hearing and vision to perform job duties
  • Occasionally required to walk and work with hands and arms, lift up to 25 pounds and/or drive a golf cart.
  • Constantly required to sit, sometimes for several hours at a time, and use their hands and fingers to operate a computer.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Other Duties and Responsibilities
  • Receives and directs visitors.
  • Attends seminars and workshops for continued professional growth and development.
  • Performs other duties which are deemed by management to be an important part of the job
Qualifications:

Skills/Knowledge/Attributes:
  • Must be a self-starter, inquisitive, confident, and resourceful in managing tasks.
  • Coordinate workload independently, with minimal supervision, based on project deadlines.
  • Developed interpersonal skills to communicate effectively with members, management, employees, and vendors.
  • Prefer a strong background in accounting and/or finance but not required.
  • Ability to prioritize and multi-task responsibilities with competing deadlines.
  • Strong written and verbal communication skills.
  • Highly organized and detail oriented.
  • Ability to handle repetitious job tasks.
  • Good time management skills with the ability to prioritize multiple tasks.
  • Proficient in budgetary applications software (NetSuite, Kahua, etc).
  • Proficient in Windows-based computer applications, including Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Smartsheet, and digital file organization.
Relative Experience/Education:
  • Minimum of five (5) years administrative experience in an office environment.
  • Bachelor's degree in Accounting or Finance preferred but not required.
  • High school diploma or equivalent required, continuing education in business and/or related field preferred
  • Advanced skills set with Microsoft Office products.
  • Prior experience with NetSuite, and other budget/accounting systems.
Required License(s):
  • Possess a valid driver's license and/or successfully completes the Club's internal motor vehicle training program


Projected Work Schedule:

Normal work hours are 8:30 am to 5:00 pm, Monday through Friday. Must be available to work nights, weekends, and holidays. Overtime is required at certain times of the year.