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Recruitment Coordinator

3 months ago

Deerfield Beach, United States INSPYR Solutions Full time

Title: Talent Acquisition/Recruiting Coordinator

Location: Hybrid: Deerfield Beach, FL

Duration: 12 months+

The Talent Acquisition Coordinator is responsible for all candidate logistics including interviewing and onboarding at the clients offices in Deerfield Beach, FL.

Were looking for a Talent Acquisition Coordinator to play a pivotal role in organizing the logistics of our hiring process, ensuring a positive journey for each candidate from the first interaction to the final interview steps. Your skills in managing calendars and organizing interviews will help us hire people more efficiently. They also demonstrate our devotion to prioritizing candidates in a team that values collaborating and celebrating successes collectively. Your contribution will be central to the seamless success of sourcing top talent and maintaining the momentum in our dynamic workspace.

Responsibilities:

  • Coordinate interview schedules and manage calendar invites, ensuring consistency between candidates and hiring team availability. Provide candidates with necessary updates, preparation details, and oversee logistics for video or in-person meetings. Respond timely to rescheduling requests and organize campus tours and meet-and-greets as part of the candidate experience.
  • Arrange transportation and accommodations for candidates traveling from out of town and prepare both physical and virtual interview setups in advance. Ensure that all participants have the necessary materials and support, troubleshooting any technical issues during virtual interviews. Monitor interview timelines to keep all participants on schedule. Help manage any necessary interview accommodations.
  • Successfully maintain accurate candidate progression records and facilitate seamless hiring by collaborating with teams to comprehend role requirements. Assist in crafting and applying recruitment processes, and when needed, coordinate with external recruitment agencies. Manage talent acquisition materials, ensuring all documentation is organized and readily accessible.
  • Enhance the candidate journey with personalized follow-ups and gather valuable feedback post-interview to refine our processes. Ensure candidates are well-informed and supported by organizing pre-interview briefings, post-interview debriefs, and advocating for their needs. Foster a welcoming atmosphere and clear communication throughout all hiring stages.
  • Prioritize interview requests appropriately and provide positive candidate experience at all levels of the organization, from entry-level to executive office.

Qualifications:

  • 1+ years with calendar management and scheduling
  • Knowledge with HR systems, like Workday
  • 1+ years with interview logistics and coordination
  • 2+ years of experience in a coordinator, administrator, or similar support role
  • Proficient in using video conferencing software (e.g., Zoom, Microsoft Teams)
  • Experience with candidate management systems
  • Skills in managing virtual and physical interview environments
  • Ability to organize and oversee travel and accommodation arrangements
  • Proficiency in maintaining and organizing candidate documentation
  • Skilled in data entry and database management for candidate tracking
  • Experience coordinating on-site events such as campus tours and meet-and-greet sessions
  • Knowledge of document sharing and collaboration tools (e.g., Google Workspace, SharePoint)
  • Adept at creating and distributing candidate itineraries and informational materials
  • Proven track record of efficient interview schedule management

#LI - CG3

Our benefits package includes:

  • Comprehensive medical benefits
  • Competitive pay
  • 401(k) retirement plan
  • ...and much more

About INSPYR Solutions

Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.