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Administration & Finance Manager

3 months ago

New Haven, United States The Ladders Full time
Introduction

The Parks Department is seeking a dedicated and skilled Administration & Finance Manager to join our team. This pivotal role requires a highly responsible professional to oversee a variety of administrative and financial tasks essential to the smooth operation of our department. The successful candidate will bring a blend of expertise in fiscal management, project coordination, and administrative oversight to support our mission of providing exceptional public services.

As the Administration & Finance Manager, you will play a key role in preparing and implementing annual operating and capital budgets, auditing bond accounts, coordinating department purchases, managing payroll, and developing innovative fiscal procedures. Your work will involve conducting special studies and analyses to enhance the efficiency and effectiveness of our administrative, financial, and service programs. If you are a proactive problem-solver with a strong background in public administration, municipal finance, or a related field, and are passionate about contributing to the well-being of our community, we encourage you to apply for this exciting opportunity.

This position will work at the Parks office at 720 Edgewood Avenue.

PRIMARY FUNCTIONS

This is highly responsible professional, administrative, supervisory, and technical work in providing administrative, financial, and other project management assistance to the assigned department.

Work involves the performance of a variety of fiscal tasks and special assignments. These include assistance with the coordination, preparation and implementation of the annual departmental operating and capital budgets; auditing of bond accounts; coordinating department purchases; payroll, developing innovative fiscal procedures; and conducting special studies and analyses of the department's administrative, financial, and service programs, as instructed by the Director or designee.

Work requires significant independent judgement and is evaluated through conferences, reports, and observation of results.

TYPICAL DUTIES AND RESPONSIBILITIES

  • Facilitates department payroll by regularly inputting, auditing, and submitting data to the Department of Finance Payroll Division.
  • Compiles, audits, and maintains time and attendance, overtime, perfect attendance, fill-in/differential pay and well as any other pertinent employee current or historical data and reports.
  • Works with the City's Worker's Compensation & Risk Management Coordinator to report and/or facilitate the processing of injury claims.
  • Provides oversight of, records management, including supervising and providing customer response, data entry, and control of computerized systems.
  • Prepares, implements, and monitors complaint reports regarding delivery of public services.
  • Facilitates processing of complaints into department operations work orders. Researches and recommends solutions or courses of action.
  • Assists with preparation, implementation and monitoring of the annual operating and capital improvement budgets, as instructed by the Director or designee.
  • Assists in the supervision of fiscal staff in monitoring department expenditures and developing improved fiscal procedures and inventory control. Coordinates the procurement of major equipment, material, and services.
  • Prepares technical and professional consulting contracts with assistance from the Corporation Counsel, City Engineer, and others. Implements contracts when fully executed.
  • Conducts assigned research in conjunction with bond accounts and reports recommended solutions or courses of action.
  • Conducts special studies and analyses of the department's administrative, fiscal, and service programs.
  • Performs related work as required.
EDUCATION, QUALIFICATIONS & EXPERIENCE

Graduation from an accredited four-year college or university with major course work in public administration, municipal finance, business administration or accounting, and three to five years' experience in budgeting and/or financial administration or any equivalent combination of training and experience which provides the following knowledge, abilities, and skills:

KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES
  • Knowledge of the principles and practices of public administration.
  • Knowledge of municipal budgeting principles, budget preparation and control.
  • Knowledge of the techniques of administrative analysis and research and of the sources and availability of information.
  • Knowledge of RFAs, RFPs and RFQs, how to process change orders, and make amendments to service contracts.
  • Proficiency in Microsoft Office Suite, desktop publishing, and binding materials for presentation in annual budget reports and other documents as required.
  • Ability to develop effective recommendations for the practicable application of research findings.
  • Ability to express oneself clearly and concisely, both orally and in writing.
  • Ability to establish and maintain effective working relationships with employees, city officials, governmental and private agencies, the public, and other stakeholders.
  • Demonstrated project management skills, organizational capabilities, and the ability to work well under pressure while handling multiple projects simultaneously.
  • Demonstrated ability to work effectively and sensitively in a diverse community, recognizing and respecting cultural differences, and fostering an inclusive environment.
SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a General Fund, "Tested" position.

This position is included in a collective bargaining agreement with Local 3144, American Federation of State, County and Municipal Employees. The salary listed is effective 07/01/24.

Bargaining agreements available to review HERE.
General Funded hires into this class are not covered by Social Security and will not pay Social Security taxes. They instead participate in the City Pension; the employee contribution rate is 10% of pay.

Employment is contingent upon the successful completion of: (1) a pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening accordance with the City's Drug Free Workplace Policy*, and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment.

Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana.

Selection Plan

Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date.

It is critical that you complete the application thoroughly and submit information as outlined above, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. This information may be used to determine the eligibility list. As such, this job announcement should be considered the exam announcement, and submissions may be evaluated prior to the posted closing date.

Information regarding the employment and selection process can be found HERE.
Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department.

Conclusion

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  • Review or modify your application for that position
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