Office Manager
1 day ago
Job Title: Office Manager
Description: Fast paced, high-end residential interior design firm located in the South End of Boston seeks experienced Office Manager for a full-time position. This position is responsible for a full range of activities including:
Bookkeeping
+ Manage accounts payable and receivable
+ Record project purchase orders, vendor invoices, and operating expenses
+ Track receipts for costs of goods sold
Human Resources:
+ Manage hiring
+ New hire onboarding - benefits, set up computer & email, issue software licenses
+ Manage staff with scheduling, paid time off
Administrative:
+ Ensure Principal is adequately prepared for all scheduled engagements
+ Manage office calendar
+ Open office
+ Answer phones
+ Manage office supplies, equipment and ordering
+ Prepare for office meetings and team building workshops
+ Manage software licenses, insurance policies
+ Manage library alongside Design Assistant
+ Coordinate with outsourced IT as needed
+ Coordinate with outsourced SEO as needed
+ Coordinate with landlord for repairs & maintenance as needed
+ Coordinate installations and deliveries with design & procurement teams
Marketing & Advertising
+ Oversee mailing lists, email blasts
+ Coordinate birthday/anniversary/holiday gifts
+ Coordinate annual advertising contracts
+ Manage award submissions
+ Coordinate photoshoots
Experience with Microsoft Office is necessary
Knowledge/ experience with Design Manger is a plus
Experience with Dropbox and Adobe Suite is desirable
Salary commensurate with experience
This is NOT a remote position. Remote candidates will not be considered.
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