Sales Coordinator

1 week ago

Orlando, United States ACF Ltd Full time
Job Description
Job Summary

The Sales Coordinator organizes activities, resources, equipment and information for a given project. This position will ensure strong quality control throughout the project life cycle, working with the sales and service departments along with the client to meet project scope, goals, deliverables, resources, and timing. The position includes sales support from time of inquiry to delivery of product which requires parts research, quoting, customer order confirmation, pricing, order processing, vendor sourcing, order tracking & expediting, invoicing, and problem solving.

Essential Job Functions

- Review incoming orders for accuracy, enter orders into ACF's business operating system

- Create, organize and maintain comprehensive project documentation

- Update Sales Order status sheet and keep updated with dates and other essential information

- Send Acknowledgements to clients, issue POs to vendors

- Assist with submittal preparation

- Act as a liaison between the project team, including outside vendors, and customers throughout the project life cycle

- Provide necessary Notice to Owner information to accounting

- Communicate Ship dates and coordinate deliveries with customers

- Track and analyze project performance, cost performance, and project schedule. Report to management on the changes to project scope, schedule, and costs, being able to suggest the improvements to all the above.

- Ensure that the project deliverables are on time, within budget and at the required level of quality

- Receive vendor invoices and prepare invoices to customers

- Coordinate the startup process with ACF's service department

- Prepare and send all Project close-out documentation to client

- Field incoming sales department calls, assist with requests where applicable and communicate information to appropriate sales engineer/sales manager

Additional Job Functions

- Support the sales department to meet business needs (e.g. absence coverage, etc.)

- As the person becomes more experienced, provide more technical assistance through the sales inquiry to the order processing, such as preparing submittals, reviewing submittal comments, assisting the installer with wiring/installation questions

- Manage sales department inventory as needed

- Assist with special projects

- Evaluate and reestablish yearly work goals

Experience and Skills
Required Knowledge, Skills and Abilities (including physical and work environment)

- Knowledge of project management methodologies

- Demonstrated technical aptitude - ability to learn, with proper training, to understand specifications, wiring diagrams, electrical one-line diagrams, general emergency power systems application and operation

- Proficiency in the use of computers for: MS Office products, email, internet, basic accounting, business systems and portals such as GenServ or GenConnect, project management software (i.e., Gantt charts)

- Demonstrated ability to manage multiple projects and meet customer initiated deadlines

- Experience creating Scope of Work (SOW) documents and translate requirements into tasks

- Communicate effectively: speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques

- Foster teamwork: work cooperatively and effectively with others (internal and external) to set goals, resolve problems, and make decisions that enhance organizational effectiveness

- Organize: set priorities, develop a work schedule, monitor progress towards goals, and track information and activities.

- Excellent organizational skills including attention to detail and accuracy

- Solve problems: assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem

- Ability to work independently on assigned tasks as well as accept direction from Management

- Work environment requires exposure to computer screen, typing/mouse usage, climbing, and extended periods of sedentary work

- Ability to lift materials up to 10 pounds

Minimum Job Qualifications (education, work experience, licenses/certifications)

- Associate's Degree in a related subject and 1-2 years' project planning or coordination experience or an equivalent combination of education and experience.

  • Sales Coordinator

    1 week ago

    Orlando, United States AA Metals Full time

    AA Metals, Inc. is one of the largest and fastest growing distributors of quality aluminum and stainless products with four operational centers globally. We source from mills around the world and stock metals in our strategically located warehouses in North America. We have twice been recognized by Inc. Magazine as one of the fastest growing U.S....

  • Sales Coordinator

    6 months ago

    Orlando, United States Holiday Inn Orlando International Airport Full time

    Holiday Inn Orlando International AirportBenefits Include:Great starting rateReferral Bonus $300Medical / Dental / Vision Insurance for full timePaid Time Off - FTHotel Travel Discounts Job Description:Sales Coordinator is responsible for all administration duties to include but not limited to coordinating group room blocks in the PMS system, taking over the...

  • Event Sales Coordinator

    7 days ago

    Orlando, Florida, United States Monstera Talent Ltd Full time

    Monstera Talent Ltd is seeking an Event Sales Coordinator to join their team in Orlando, FL.About the RoleThis is an entry-level opportunity for a recent graduate or someone looking to shift into a dynamic sales-oriented role. Comprehensive training will be provided, and prior experience in sales, marketing, promotions, or customer engagement is a plus.The...

  • Internet Sales Coordinator

    2 days ago

    Orlando, United States Lennar Homes Full time

    Internet Sales CoordinatorWe are LennarLennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a...

  • Internet Sales Coordinator

    2 days ago

    Orlando, United States Lennar Homes Full time

    Internet Sales CoordinatorWe are LennarLennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a...

  • Parts and Sales Coordinator FL

    2 weeks ago

    Orlando, United States Nesco Resource Full time

    Company Overview:In order to make an application, simply read through the following job description and make sure to attach relevant documents.The Client is a leading global supplier of laser sources for welding, marking, cutting, deep engraving, and motion systems. Dedicated to core values of innovation, teamwork, and quality, we take pride in delivering...

  • Parts and Sales Coordinator FL

    2 weeks ago

    orlando, United States Nesco Resource Full time

    Company Overview:The Client is a leading global supplier of laser sources for welding, marking, cutting, deep engraving, and motion systems. Dedicated to core values of innovation, teamwork, and quality, we take pride in delivering high-quality solutions to our clients.Position Summary:The Parts and Sales Coordinator will handle incoming service phone calls...

  • Parts and Sales Coordinator FL

    1 week ago

    orlando, United States Nesco Resource Full time

    Company Overview:The Client is a leading global supplier of laser sources for welding, marking, cutting, deep engraving, and motion systems. Dedicated to core values of innovation, teamwork, and quality, we take pride in delivering high-quality solutions to our clients.Position Summary:The Parts and Sales Coordinator will handle incoming service phone calls...

  • Sales Gallery Coordinator

    7 days ago

    Orlando, Florida, United States Hilton Grand Vacations Full time

    About the OpportunityHilton Grand Vacations is seeking a dynamic and customer-focused Sales Gallery Coordinator to join our team.Job OverviewThis role offers an exciting opportunity to work in a fast-paced environment, providing outstanding service to internal and external customers. As a Sales Gallery Coordinator, you will be responsible for supporting the...

  • Senior Sales Order Coordinator

    7 days ago

    Orlando, Florida, United States LanceSoft Inc Full time

    We are seeking a highly skilled Senior Sales Order Coordinator to join our team at LanceSoft Inc. The ideal candidate will have excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment.About the RoleThis is a full-time position that requires strong problem-solving skills, attention to detail, and the...

  • Contract Sales Order Coordinator

    7 days ago

    Orlando, Florida, United States Visium Resources Full time

    **Job Summary**We are seeking a highly skilled and organized Contract Sales Order Coordinator to join our team at Visium Resources in Orlando, FL. As a key member of our sales team, you will be responsible for providing exceptional customer service, resolving emerging problems, and ensuring timely delivery of products.**Responsibilities**Provide...

  • Entry Level Personal Assistant

    1 month ago

    Orlando, United States Sales Bizlab Full time

    Sales Bizlab is looking for a customer service representative to join our team in our Orlando office. This person will drive customer satisfaction by fielding inquiries, addressing pain points and maintaining extensive product knowledge. SalesBizLab We areis looking for an organized and motivated Entry-Level Personal Assistant to support our executives with...

  • Event Coordinator

    3 weeks ago

    Orlando, United States Hospitality HQ Full time

    Job Title: Event CoordinatorPosition Title: Event CoordinatorLocation: Orlando, Fl Reports To: Sales & Events ManagerHospitalityHQ is looking for an Event Coordinator to support event and catering sales for a private event space and food hall. This role requires a dynamic and results-driven individual who can thrive in a fast-paced environment. The Event...

  • Event Coordinator

    3 weeks ago

    Orlando, United States Hospitality HQ Full time

    Job Title: Event CoordinatorPosition Title: Event CoordinatorLocation: Orlando, Fl Reports To: Sales & Events ManagerHospitalityHQ is looking for an Event Coordinator to support event and catering sales for a private event space and food hall. This role requires a dynamic and results-driven individual who can thrive in a fast-paced environment. The Event...

  • Sales Gallery Coordinator

    2 weeks ago

    Orlando, United States Hilton Grand Vacations Full time

    Job DescriptionWhat will I be doing? As a Sales Gallery Coordinator  you would be responsible for executing your position's responsibilities in alignment with our Spirit of Service culture and driving company success through performing the following tasks to the highest standards: Ensures the expectations of our potential owners and guests are...

  • Architectural Coordinator

    3 weeks ago

    Orlando, United States Dream Finders Homes Full time

    Assist with research and coordinate Land Development Code/Ordinance needed to permit home Submit Line-up to respective city/county for architectural review. Coordinate for each community Communicate with AHJ for submittal process and requirements Coordinate updates/requirements with Sales, Purchasing, Operationso Prepare submittal and track submittal...

  • Nesco Resource | Parts and Sales Coordinator FL | orlando, fl

    1 week ago

    orlando, United States Nesco Resource Full time

    Company Overview:The Client is a leading global supplier of laser sources for welding, marking, cutting, deep engraving, and motion systems. Dedicated to core values of innovation, teamwork, and quality, we take pride in delivering high-quality solutions to our clients.Position Summary:The Parts and Sales Coordinator will handle incoming service phone calls...

  • Nesco Resource | Parts and Sales Coordinator FL | orlando, fl

    7 days ago

    Orlando, United States Nesco Resource Full time

    Company Overview:The Client is a leading global supplier of laser sources for welding, marking, cutting, deep engraving, and motion systems. Dedicated to core values of innovation, teamwork, and quality, we take pride in delivering high-quality solutions to our clients.Position Summary:The Parts and Sales Coordinator will handle incoming service phone calls...

  • Business Development Coordinator

    7 days ago

    Orlando, Florida, United States AA Metals Full time

    Job SummaryAA Metals, Inc. is a leading distributor of quality aluminum and stainless products with four operational centers globally. As a Sales Coordinator, you will play a vital role in supporting the sales team and ensuring smooth operations within the sales department.Key Responsibilities: Manage administrative tasks, coordinate sales activities, and...

  • Marketing Coordinator FL

    4 weeks ago

    orlando, United States DRB Group Full time

    JOB PURPOSE: To coordinate the marketing, merchandising and startup/close down activities for all communities; including organization of the advertising, model home decorating, and signage/display for vendor activities. Act as the liaison with division offices to provide marketing development and support in the region.   Essential Functions: Generates...