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Fiscal/Administrative Officer

4 months ago

Wethersfield, United States State of Connecticut Full time
Introduction

Are you a current State of Connecticut, Department of Labor (DOL) employee with experience independently performing professional level duties in a combination of fiscal/administrative functions?

If so, apply today

At the DOL we are currently accepting applications from qualified DOL employees for the position of Fiscal Administrative Officer within our Benefit Payment Control Unit.

What We Can Offer You:
  • Visit our new State Employee Benefits Overview page
  • The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
  • Professional growth and development opportunities.
  • A healthy work/life balance to all employees.
Position Details:
  • Full-time, Monday - Friday, 40 hours per week
  • Telework is available, however, this position will require time in the office for training and as part of the regular duties
  • Please note: this position requires that you have access to Federal Tax Information (FTI). The IRS mandates that all personnel that have access to FTI be fingerprinted for purposes of performing both State and Federal background checks. As such, you must successfully pass this background check to be considered for the position.

The Role:

In this role you will support the Benefit Payment Control Unit (BPCU). The BPCU is responsible for the detection, prevention and recovery of unemployment compensation overpayments. In your role you will support the BPCU by:
  • Performing a variety of professional fiscal and administrative functions
  • Assisting the head of the department by compiling and consolidating data
  • Preparing various financial reports
  • Utilizing ReEmployCT for financial records, reports and analyses
  • Exercising functional supervision over a variety of clerical/administrative activities such as applying payments
  • Processing refunds and credits owed to claimants to include reviewing overpayments of unemployment benefits
  • Acting as liaison with outside agencies
  • Generating correspondences related to overpayment recoupments and credits
Who We Are:

At the DOL we are committed to protecting and promoting the interests of Connecticut workers. In order to accomplish this ever-changing environment, we assist workers and employers to become competitive in the global economy. We take a comprehensive approach to meeting the needs of workers and employers, and other agencies that serve them. We ensure the supply of high-quality integrated services that serve the needs of our customers.

We hope you take this opportunity to continue your career with us Check out what your potential career growth can look like below:

Selection Plan

  • In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
  • Ple

    ase visit our 'Applicant Tips on How to Apply' page or view our tutorial.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
  • Should you have questions pertaining to this recruitment, please contact Liz Pinette at elizabeth.pinette@ct.gov.
  • This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
  • For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
  • Read through this helpful link to prepare for your interview.
PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

EXAMPLES OF DUTIES
  • Performs a variety of professional fiscal and administrative functions;
  • Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;
  • Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;
  • Prepares budget reports;
  • Prepares various financial statements and statistical or narrative fiscal/administrative reports;
  • Assists in planning and implementation of financial aspects of EDP systems;
  • Utilizes EDP systems for financial records, reports and analyses;
  • Prepares or reviews grant budgets and other fiscal portions of grant applications;
  • Provides technical assistance to grantees regarding accounting procedures;
  • Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;
  • Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;
  • Performs technical purchasing tasks such as soliciting bids and recommending contract awards;
  • Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;
  • Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;
  • May supervise support services such as stores, inventory, mailroom, security or maintenance;
  • Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
  • Knowledge of
    • principles and practices of public administration with special reference to governmental budget management and governmental accounting;
    • grants and contracts preparation and administration;
    • purchasing principles and procedures;
    • payroll practices and procedures;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
  • Ability to
    • prepare and analyze financial documents and reports;
    • interpret and apply statutes, regulations and administrative policies;
    • utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.
  • For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
  • For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
  • Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.
*Descriptions of these fiscal/administrative functions are attached

PREFERRED QUALIFICATIONS

  • Experience using Reemploy CT for financial records, reports and analysis
  • Experience working with Microsoft Suite, including Word, Excel, Outlook, Powerpoint and Access
  • Experience working in collaboration with other State Agencies and Agency units
  • Experience working with overpayments of unemployment benefits
  • Experience working with recoupment, credits and reversals of overpayment debts
  • Experience working with Benefit Payment Control collection practices and application of applicable laws and regulations


Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.