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Associate Director, Programs
4 months ago
About the Position
This is a full-time position in the Programs & Events Department. The Department is centrally managed with staff based out of the Guild’s Los Angeles and New York offices.
This is a new, full-time position based in Los Angeles and reports to the Director of Programs and Events and Associate National Executive Director. We have a hybrid work setting with Tues-Thurs in office, Mon and Fri remote. Due to the nature of this role, the person in this position is expected to be located in Los Angeles at all times as they will be directly responsible for managing in-person screenings and Q&As.
The role interfaces with every department of the Guild on a regular basis (i.e., Membership, Awards, Business Operations, Arbitrations and Legal), and becomes a familiar face and a point of contact for members at events throughout the year.
How to Apply
Please upload a resume and cover letter, and answer the additional questions, on this page. In your cover letter, we invite you to respond to the following prompt:
- What elements from your previous experience in the entertainment industry will be an asset in this position?
Responsibilities
In-person Screenings, Studio Screeners and PGA’s Screener Platform
Year-round (Peak is roughly September - February)
- In-person Screenings
- Serve as the main point of contact for full start to end management of all Los Angeles-based screenings, including: collection of assets for PGA materials such as the newsletter, communication with publicists, real-time management of registration list/waitlist filling, supervision of staffing or volunteers for screenings and any other necessary logistics. Introducing screenings.
- Studio Screeners
- Serve as the main point of contact for running reports in PGA’s database for daily mailing list distribution for Mailing Houses during awards season.
- PGA’s Screener Platform for Members
- Indee has hosted PGA’s member-only destination for screeners for the past couple of years. Responsibilities include:
- Main point of contact with Indee once annual agreement in place.
- Primary point of contact responding to members requiring problem-solving with access to their screeners.
- Indee has hosted PGA’s member-only destination for screeners for the past couple of years. Responsibilities include:
Produced By Conference
(June)
- Produced By Conference:
Serve as the main point of contact on staff for the annual Produced By Conference and serve as intermediary between PGA’s full-time staff, Production Team and development and host studio lot
- Manage the full-range of responsibilities within the PGA staff camp, including: all internal project management and updating of the program schedule for stakeholders; outreach list for session topics and potential speakers/luncheon roundtable guests, speaker invitations and confirmations, collection of bios/headshots and all logistics; drafting copy for all sessions, website and press release. Serve as primary contact for studio PR teams and any internal point of contact for special events occuring on site (i.e., PGA Create luncheon, mentoring tables at lunch, PGA booth, any special awards presentations)
- Collect, track and respond to all incoming pitches for programming for internal discussion.
- Full event wrap-up including sending thank you notes and archive of all conference materials.
PGA Awards
(January/February)
- There are a number of awards season events that the Guild produces each year which celebrate PGA Award nominees and lead into the Producers Guild Awards. There are a number of cyclical annual events that the Programs & Events Associate Director will be directly responsible for managing. Responsibilities include, but are not limited to the following:
- Full start to end management of the annual Nominees Breakfast including: securing venue logistics, invitations to panelists, prepping moderators, member and guest registration, run of show.
- Full start to end management of the annual Virtual Nominee Roundtables: sending invitations to speakers, scheduling zoom recording, editing of panels, and final live stream of the event.
Event Management and Administration
Year-round
- Meet periodically with the Department Director and Associate National Executive Director to assess calendar of all programming.
- Regularly monitor the department shared email inbox to respond in a timely manner. Must have a keen sense of all events happening across the Guild so that any incoming questions can be easily addressed by any member of the team.
———
Qualifications / Skills
- A minimum of 6 years relevant experience in entertainment, particularly at a production company, PR firm, and/or live event production.
- A meticulous attention to detail, including proofreading and fact-checking.
- Excellent communication skills - verbal and written. You will be required to communicate diplomatically with numerous stakeholders within and external to the organization on a timely basis.
- Strong time management skills.
- You are comfortable with public speaking.
- You must be comfortable using the following tools used by the Department: MS Office suite, One Drive, Sharepoint, Zoom Meeting, Zoom Webinar, GoTo Meeting, MassMailer, Airtable, entire Adobe suite (including InDesign, Photoshop and Illustrator), Google suite, and Mailchimp. You must be comfortable learning Nimble/Salesforce (our association software database).
- Cloud computing, and cloud storage – and best practices of both.
- Wordpress fluency is a plus.
- Bachelor’s degree or equivalent experience.
You will be successful and thrive in this position if you…
- Love film, television and emerging media and have a genuine appreciation for the individuals who produce this content and the community they seek through being a member of the Producers Guild.
- You have the ability to think and work proactively without constant supervision.
- You have an outgoing personality and are comfortable and confident in engaging members or talent, as this role often serves as the “host” of our events.
- You are flexible and responsive to phone calls, emails or text messages from colleagues working across different time zones. This is within reason, unless there is an actual emergency. Your direct supervisor, the Programs & Events Director, is based in New York.
- Embody a positive attitude in fast-paced environments and under pressure in stressful situations. This position is directly involved in some of the Guild’s most high profile events and with that comes a range of personalities and time sensitive requests.
- You are interested in growing your understanding of the real challenges facing producers and want to participate in assisting the Guild in ensuring a welcoming and professional environment for its members and industry guests at events.
- You are self-motivated and can work autonomously but you enjoy working as part of a team to find positive solutions to challenges.
- You understand that due to the nature of the position, you will be expected to work some evenings and weekends, particularly during awards season for screenings. During the height of the season (Sept-Feb), there may be up to three screenings per week which you may need to manage.
Benefits
- PGA offers employees medical, dental and vision coverage options.
- The Guild has 10 paid holidays per year and 2 paid personal days. 10 paid vacation days.
- For employees based in California, monthly parking at the PGA office is paid by the Guild.
- The Guild believes in providing its employees with access to discussions about the future direction of the organization and its governance. All employees are invited to attend meetings of the Board of Directors and other key annual events.
About the Organization
The represents over 8,500 producers. It is a non-profit trade organization that represents, protects and promotes the interests of all members of the producing team in film, television and emerging media.
The Producers Guild is committed to the highest standards of professionalism and ethical conduct in its operations and activities. We foster an inclusive environment where people of different experiences, perspectives, interests, and ideas are valued, engaged, and enjoy full opportunities to collaborate, contribute and grow professionally. All PGA members must behave in a professionally appropriate and courteous manner towards PGA staff, interns, members, volunteers, guests, event hosts, partners, affiliates, and others.
The Guild is committed to promoting access, diversity, equity, inclusion, respect, and safety in the production process and across the industry.
The Producers Guild of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience.
COVID Policy
PGA requires full vaccination against COVID-19 for all employees, subject to limited, legally required exceptions. Proof of vaccination, or documentation supporting an exception to this policy, will be required prior to employment. The position requires working at events.
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