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Fiscal/Administrative Manager 1
4 months ago
Introduction The State of Connecticut, Department of Motor Vehicles is now seeking to fill the position of Fiscal/Administrative Manager 1 in Wethersfield, CT. What We Can Offer You: * Visit our new State Employee Benefits Overview page * A healthy work-life balance to all employees * Professional growth and development opportunities * The opportunity to work for a Forbes top company - 'Forbes': State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule Position Details: * Full-time, 40 hours/week * Monday - Friday * 8:00 AM to 4:30 PM * Located in Wethersfield, CT * Hybrid Position Overview: The Fiscal/Administrative Manager 1 will help DMV expand beyond its existing Internal Audit capabilities to create a new/expanded Internal Audit and Compliance Unit that will be reporting directly to the Commissioner, with a dotted line to the Chief of Fiscal. In addition to fulfilling current audit needs such as Fiscal auditing of DMV funds/revenues over $500 million annually, Emissions, IRP and social security audits, the agency has the need to create a centralized unit that will also oversee certain compliance functions to ensure the agency is compliant with state and federal laws and regulations, and to look for ways to implement fraud prevention and/or detect and investigate potential instances of fraud. Position Responsibilities: * Act as a liaison between different business units throughout the DMV, and with other state and federal agencies that may be auditing functions of the DMV. * Oversee and/or assist with the creation or tracking of policies or procedures that may impact DMV compliance. * Asked to advise the Commissioner of fraud prevention recommendations, review and investigate alleged fraud cases (especially related to online transactions) and coordinate responses with other business units as required. Selection Plan To Apply: * In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application. * The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. * Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system. * Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. * All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov. * In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. For Assistance In Applying: * Please read or watch our Applicant Tips on How to Apply Important Information After You Apply: * For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. * This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. * Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. * Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. * Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. * The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. * Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics. Connect With Us: Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Hayley Newhouse, at Hayley.Newhouse@ct.gov. PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration. EXAMPLES OF DUTIES * Schedules, assigns, oversees and reviews the work of staff; * Provides staff training and assistance; * Conducts performance evaluations; * Determines priorities and plans unit work; * Establishes and maintains unit procedures; * Develops or makes recommendations on the development of policies and standards; * Interprets and administers pertinent laws; * Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; * Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; * Assists in planning and implementation of financial aspects of EDP systems; * Utilizes EDP systems for financial records, reports and analyses; * Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; * Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; * In addition to supervising fiscal/administrative functions may supervise support services; * In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; * Performs related duties as required. OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE: * Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements; * Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting; * Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting; * Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments; * Works with state agency contracting staff to implement requirements of the State Contracting Standards Board; * Researches, interprets and administers pertinent laws and regulations; * Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY * Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; * Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; * Considerable * interpersonal skills; * oral and written communication skills; * Considerable ability * to understand and apply relevant state and federal laws, statutes and regulations; * to prepare and analyze financial and statistical reports; * Ability to * analyze budgetary and related problems; * utilize EDP systems for financial management. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been supervising professional level staff. NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED * College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. * A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience. PREFERRED QUALIFICATIONS * Experience with performing or reviewing audits and the application of GAAP principals through reporting or compliance review; * Experience with reviewing statutory and regulatory requirements and comparing current agency practice with such requirements; * Experience with reviewing, drafting or creating policies and procedures; * Experience with fraud prevention challenges, solutions, software or techniques; * Experience with reporting audit or compliance/risk findings to a manager, providing recommendations or assisting with the implementation of remediation efforts Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.
