Receptionist
2 months ago
Job Title: Receptionist
Reports To:DIRECTOR OF CORP PROPERTIES AND EVENTS
Location: Anchorage, AK
FLSA Status: Non-Exempt Salary: DOE
SUMMARY
Under general supervision and according to the company's established policies and procedures, performs all functions related to receiving calls, clients, vendors, and deliveries and directs them to the appropriate individuals within the company. Maintain contact with key personnel, staff and visitors and observe strict confidentiality of all matters.
ESSENTIAL FUNCTIONS
Responsibilities
•Operate a multi-line telephone system in order to relay incoming, outgoing and inter-system calls and to record via company email information from phone callers or in person, and then communicate it to the appropriate personnel.
•Meet and greet visitors to the office and ensure proper clearance and routing of such parties and notify someone as soon as possible of difficult situations.
•Record and maintain records of deliveries received in the office.
•Schedule and maintain records for utilization of conference room and library.
•Open, date-stamp and distribute mail and/or hand-deliveries.
•Manage outgoing mail, i.e., the Post Office, DHL, FedEx, and Goldstreak.
•Maintain neatness of conference room, lobby and reception areas, including the kitchen and make coffee as needed.
•Mail out documents and notices to shareholders as required.
•Mail accounts payable checks weekly for the accounting department.
•Work hours will be vary (20-25 hours per week).
•Other duties as assigned.
EDUCATION and/or EXPERIENCE
•Highschool diploma or GED
•Experience in administrative activities
KNOWLEDGE, SKILLS AND ABILITIES
•Knowledge of proper grammar and spelling
•General knowledge of clerical procedures and practices
•Proficient use of Microsoft Office programs for various projects
•Good communication skills
•Adaptability and flexibility
•Creativity and innovation
•Ability to prioritize multiple tasks to ensure a timely response on all projects assigned
Physical Demands/Work Environment
- Ability to lift 20 lbs. or more and sit for extended periods
Native preference applies pursuant PL93-638. The Old Harbor Corporation is an Equal Opportunity/Affirmative Action Employer
If interested, please apply at
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