HR Coordinator

4 weeks ago

Irvine, United States Tillys Full time
Who Are We:

We are a leading specialty retailer of casual apparel, footwear and accessories for young men, young women, boys and girls with an extensive assortment of iconic global, emerging, and proprietary brands rooted in an active and social lifestyle. We are based out of sunny Southern California at the Tillys RSC. You'll hear the term RSC a lot, it stands for Retail Support Center since our corporate offices are here to support our retail and online stores.

Working at Tillys allows you to experience a new style of work life. Our work culture is fun and relaxed. We encourage you to be you and that means you should be comfortable. Our employees enjoy a casual dress code and a fun, fast paced work environment where creative minds work together to achieve common goals. As a part of the team you'll contribute towards and share in our success. A career at Tillys is all about working together to make things happen... so what are you waiting for?

Summary:

The Human Resources Coordinator plays a vital role in supporting the HR department by managing administrative tasks, including record-keeping, file maintenance, and data entry in our HRIS. This position oversees employee health and welfare plans and serves as a key liaison between employees and insurance providers. The HR Coordinator is dedicated to delivering exceptional service by assisting employees with inquiries, researching and resolving issues, and fostering effective internal communication.

Essential Duties and Requirements:
  • Provides administrative support for various employee benefits programs (health, dental, vision, disability, life insurance, 401(k), wellness, workers' compensation, and leave administration).
oProcesses documents through payroll, insurance providers, or applicable vendors, to maintain accurate records and deductions.

oInvestigates discrepancies, resolves issues, and provides information in non-routine situations.

oProvides support with required audits and filings.
  • Performs customer service functions by answering employee requests and questions.
  • Conducts new hire orientations and explains benefits self-enrollment system.
  • Plans health, wellness, and engagement activities (webinars, wellness challenges, employee appreciation events).
  • Develops communication and promotional materials to enhance employee engagement and understanding of health & wellness programs and events.
  • Track and distribute rewards for wellness participation and years of service recognition.
  • Assist in wellness program development and operations (budget tracking, documenting policies and procedures, event planning/coordination, research)
  • Documents and maintains administrative procedures for assigned processes.
  • Prepares documentation for employee status changes and payroll requests (internal promotions, transfers, new hires, relocations, check requests).
  • Submits company property and system access requests through Policy IQ system, ensuring proper and timely setup for new hires.
  • Updates LinkedIn and Instagram with company events, employee features, and highlights.
  • Assists with and prepares correspondence as requested.
  • Maintains employee records and files documents appropriately.
  • Performs other duties as assigned.
Qualification Requirements:
  • Excellent verbal and written communication skills.
  • Strong interpersonal and customer service skills.
  • Outstanding organizational skills and attention to detail.
  • Understanding of human resource principles, practices, and procedures.
  • Effective time management skills with proven ability to meet deadlines.
  • Ability to thrive in a high-paced environment.
  • Working knowledge of employee benefits and applicable laws.
  • Talent for designing and creating communication and promotional materials.
  • Proficiency with Microsoft Office Suite and HRIS software (ADP preferred).
  • Strong analytical skills and knowledge of benefit plan designs.
Education and/or Experience:
  • Bachelor's degree in human resources or related field and/or equivalent experience required.
  • One year of human resources experience required.
  • Employee benefits administration experience preferred.
  • SHRM-CP, PHR, or CEBS professional certifications are a plus.
Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Typical office environment with low level noise exposure.

Why Tillys?

Working at Tillys allows you to experience a new style of work life. Our work culture is fun and relaxed. We encourage you to be you and that means you should be comfortable. Our employees enjoy a casual dress code and a fun, fast paced work environment where creative minds work together to achieve common goals. As a part of the team, you'll contribute towards and share in our success. A career at Tillys is all about working together to make things happen... so what are you waiting for?

401k: We offer a 401k plan as your financial security is our priority.

Comprehensive Health Benefits: We've got your well-being covered. Enjoy comprehensive medical and dental benefits, and the best part? We fully cover your vision needs

Employee Discounts: Shop to your heart's content with exclusive discounts, both online and in-store. Enjoy the latest fashion and gear without breaking the bank.

Discounts Galore: Have fun without breaking the bank. Our discount programs offer discounts on various attractions, travel, and events - opening a world of adventures for you.

Employee Sample Sale: Score big on your favorite brands at our exclusive Employee Sample Sale events. It's like Black Friday, but better

? Wellness Events: We prioritize your well-being and joy. Come join us at the corporate office for a mix of wellness events, parties, and corporate gatherings, all crafted to keep you at your best.

?Monthly Massages: Relax and rejuvenate. We offer monthly massages to help you unwind and de-stress.

Movie Ticket Discounts: Movie night, anyone? Enjoy special discounts on movie tickets and make it a regular thing.

Weekly Snacks: Munch away We keep the office stocked with weekly snacks to keep you fueled and motivated.

Volunteer Time: We believe in giving back. Take paid time off to make a difference in your community through volunteer work.

What to Expect?

Hourly Salary Range: $22-$26/hr: Offer placement within this range is dependent on a variety of factors, including prior relevant experience, qualifications, and skill set.
  • Based out of HQ in Irvine, CA with a minimum of 4 days in office.

"Tillys will consider applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Municipal Code, Chapter XVIII, Article 9 (Los Angeles Fair Chance Initiative for Hiring (Ban the Box)."

#LI-DNI

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