Office Manager

4 days ago

Raleigh, United States Cox Communications Full time
Company
Cox Communications, Inc.

Job Family Group

Business Operations

Job Profile

Lead Business Services Specialist

Management Level

Individual Contributor

Flexible Work Option

Hybrid - Ability to work remotely part of the week

Travel %

Yes, 5% of the time

Work Shift

Day

Compensation
Hourly base pay rate is $19.18 - $28.80/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Job Description

At RapidScale, exceptional technology is powered by exceptional people. As a growing leader in secure, reliable managed cloud solutions, we help SMBs and enterprises alike simplify IT and unleash innovation. With a broad portfolio spanning AWS, Azure and Google to a full set of Private Cloud and Cybersecurity solutions, RapidScale helps companies turn technology into their biggest competitive advantage. As part of the Cox family of companies, we offer best-in-class benefits, a commitment to work-life balance, and an award-winning workplace experience.

We are looking for a highly organized and proactive Office Manager to oversee the daily operations of our Raleigh office. You will ensure the smooth running of the office and will play a critical role in maintaining our culture by influencing the work environment and supporting company values. You will be counted on for you excellent (and seemingly effortless) interpersonal skills, strong judgment, creative problem solving and confident decision making. You will need to exhibit a high degree of innovation and responsiveness so that they can plan, prioritize and organize in a fast-paced, rapidly changing environment. You must be in the office Monday through Friday.

Responsibilities:

Office Operations Management:
  • The first point of contact for the Raleigh office and other team members, whether that's greeting visitors, responding to questions, or directing people to appropriate resources or help.
  • Manage office supplies inventory and place orders as necessary.
  • Ordering and setting up/breaking down periodic team lunches.
  • Coordinate maintenance of office equipment, including troubleshooting issues and liaising with service providers.
Administrative Support:
  • Assist organizers with any office events, meetings, and conferences.
  • Assist in the preparation of regularly scheduled reports.
  • Creating shipping labels for team members.
  • Ad hoc projects to support the successful operation of the Raleigh office.
Human Resources Support:
  • Assist with onboarding new employees, including documentation, requesting badge access, and conducting office tours.
  • Facilitate team-building activities and participate in employee culture programs.
Financial Administration:
  • Be aware of budgetary considerations while supporting the office and expense tracking.
Facility Management:
  • Ensure the office is clean, organized, and safe for all employees.
  • Coordinate with building management on any facility issues or needs.
Qualifications

Ideally, you've already had some extensive experience working as an Office Manager, Front Office Manager, or Administrative Assistant and are comfortable with that kind of dynamic environment. Here are some of the other important qualities we're looking for:
  • High School Diploma/GED and 5 years' experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and 3 years' experience; or 7 years' experience in a related field.
  • Expertise in Microsoft Office including Outlook, Word, Excel, and PowerPoint.
  • Strong written and verbal communication skills, with ability to use judgment to field inquiries professionally and efficiently.
  • Critical thinker with strong attention to detail and accuracy.
  • Demonstrated high level of integrity, professionalism, and confidentiality because you'll be handling sensitive information. You understand that means showing a keen sense of tact, discretion, and good judgment.
  • Strong planning, organization, meeting coordination and project management skills.
  • Demonstrated ability to prioritize, meet deadlines, work independently, and manage multiple tasks simultaneously.


Benefits

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, parental leave, and COVID-19 vaccination leave.

About Us

Cox Communications is all about creating moments of real human connection; and for employees, that's true both in the workplace and in the problems we solve for customers. From building advertising solutions to unleashing IoT technologies to creating an exceptional experience for customers in our retail locations and online, we're creating a world that is smarter and more connected. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

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