BIT Office Assistant

4 weeks ago

Phoenix, United States Maricopa County Full time

Posting Date

11/13/24

Application Deadline

11/23/24

Pay Range

$17.00 - $25.00 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Correctional Health

About the Position

We are looking for someone who works well with customers, has excellent organization skills, and knows how to multi-task and prioritize. If this is you, you should consider joining the Business Integration and Technology (BIT) team as an office assistant. In this role, you'll request user access requests, track user subscriptions and access, send out communications alerts, and perform various clerical tasks to support the BIT team and CHS.

About Us

It's time for you to utilize and perfect your talents. Correctional Health Services (CHS) is an industry-leading healthcare organization for the incarcerated population. Our department's culture promotes collaboration, continuous training, and flexibility. We challenge our team to spearhead initiatives, break down barriers, and advance their expertise. Apply now to work with a dynamic group of diverse and talented professionals.

Proud to Offer

  • Work with a greater purpose
  • Tuition reimbursement
  • Exceptional work-life balance, with hybrid and alternative work schedule options
  • Opportunities for growth and development within Maricopa County
  • Low-cost, high-value healthcare for you and your qualifying dependents
  • Paid vacation, sick time, and parental leave
  • Extensive wellness program, including healthcare premium discounts
  • Employee discounts for goods and services
  • Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1
  • Learn more atWork With Us | Maricopa County, AZ

We Require

  • Six months of clerical experience
  • High school diploma or GED
  • A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis
  • Must be able to conduct a fingerprint background check to work inside the jails
  • Skilled in using Microsoft Office, Outlook, Word, Excel, Adobe Pro, and the Internet

We Also Value

  • Two years of office clerical experience
  • One year of medical records experience

Job Contributions

  • Process new user account setup, modifications, and terminations; this includes coordination with internal and external agencies to ensure staff has account access needed for the various programs or applications that their job position requires
  • Track the account setup process with Excel spreadsheets and SharePoint
  • Maintain and update Electronic Health Record (TechCare) security roles and business requirement files with supporting documentation and approvals
  • Create, update, and maintain standardized forms, tracking logs, schedule templates, binders, electronic folders, excel spreadsheets, and SharePoint
  • Maintains/creates electronic and paper files. Converts paper files to electronic when required
  • Submit requests and coordinate maintenance and repair for office machines and ordering of routine and specialized office supplies
  • Manage mail, create, and edit correspondence, memoranda, letters, legal documents, information packets, and other communications
  • Provide specialized support to the BIT Team as needed
  • Schedule team meetings, including the conference room, and take meeting minutes

Working Conditions

Works primarily in an office setting but would also travel to assist with device pick-ups and delivery at various Maricopa County locations, including jails. Indoors, handles a high volume of work and multiple or complicated tasks with accuracy and time pressure. You may be required to make decisions and handle frequent changes and unscheduled tasks. Must stay concentrated and vigilant when working in close proximity with others. This role is eligible for telecommuting.

Selection Procedure

  • Only the most qualified candidates will be considered

  • Consideration will only be given to candidates who submit online applications

  • Candidates will be contacted primarily through email and their Workday online application profile

  • Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now

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